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Text File | 1990-12-02 | 255KB | 3,789 lines

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ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536 ■ SOFTWARE SUPPORT POLICY 1. TJS LAB does not support users of unregistered DAYO products with the exception of installation questions. 2. Support (included with registration) remains in effect for 1 year after date of registration or upgrade. 3. Support is available through the following methods: - Phone/Voice Mail: (407) 291-3960/6987 - U.S. Mail: TJS LAB, PO Box 585366, Orlando, FL 32858-5366 - Compuserve Easyplex: 76367,1401 4. Any errors ("bugs or features') in the program will be corrected and the 'fix' sent promptly (via modem if possible). DAYO Quotes, TJS LAB Page: 1 Table of Contents Page Subject ──── ─────────────────────────────────────── 3 ............... INTRODUCTION 4 ............... COPYRIGHT/LICENSE 4 ............... DISCLAIMER 4 ............... REQUIREMENTS 4 ............... SETUP 5 ............... MAIN MENU 5 ............... PASSWORD/NAME 6 ............... QUOTES MENU 6 ............... KEY QUOTE CONFIGURATION SETTINGS 7 ............... KEY INVENTORY & CUSTOMER FIELDS 8 ............... CREATE QUOTE 8 ............... QUOTE INITIAL SCREEN 9 ............... SELECT CUSTOMER OR QUOTE 9 ............... QUOTE DETAIL SCREEN 10 ............... SELECT DETAIL ITEM 10 ............... EDITING SELECTED DETAIL ITEMS 10 ............... RECALL A TEMPLATE 11 ............... FINAL QUOTE EDIT SCREEN 11 ............... MULTIPLE SHIP TOS 12 ............... LAST CHANCE TO ABORT QUOTE 13 ............... PRINTER OFFLINE MESSAGE 13 ............... DATABASE POSTING 13 ............... BROWSE HEADER QUOTE RECORDS 14 ............... EDIT HEADER QUOTE RECORDS 14 ............... ADD A BLANK QUOTE HEADER RECORD 14 ............... DELETE QUOTE HEADER RECORD 15 ............... BROWSE DETAIL QUOTE RECORDS 16 ............... ADD A BLANK QUOTE DETAIL RECORD 16 ............... DELETE QUOTE DETAIL RECORD 16 ............... TEMPLATES 18 ............... CREATE NEW TEMPLATE 18 ............... DELETE TEMPLATE ITEM 18 ............... REPRINT A QUOTE 19 ............... CUSTOMERS 19 ............... CONFIGURATION 20 ............... CONFIGURATION DEFAULT SETTINGS 21 ............... CONFIGURATION MENU 21,22 .............. COMPANY NAME, ADDRESS & TELEPHONE 22 ............... AUTOMATICALLY PRINT THE QUOTE 22 ............... LAST QUOTE NUMBER 22 ............... QUOTE PRINTER TYPE 23 ............... QUOTE PRINTER PORT 23 ............... QUOTE COPIES 23 ............... DEFAULT TAX CODE 23 ............... DEFAULT QUOTE TYPE 24 ............... ALLOW BROWSE EDITING 24 ............... DEFAULT TERMS DAYO Quotes, TJS LAB Page: 2 Table of Contents Page Subject ──── ─────────────────────────────────────── 24 ............... DEFAULT SHIPPER/METHOD OF SHIPMENT 25 ............... INVENTORY DATABASE LOCATION/DIRECTORY 25 ............... CUSTOMER DATABASE LOCATION/DIRECTORY 25 ............... POS DATABASES LOCATION/DIRECTORY 25 ............... PRICE BOOK DATABASE LOCATION/DIRECTORY 26 ............... REPORT PRINTER TYPE 26 ............... REPORT PRINTER PORT 26 ............... VISUAL INDEXING 27 ............... AUTOMATIC DAILY INDEXING 27 ............... COLOR MONITOR 27 ............... COLOR INTENSITY 28 ............... REPORTS 29 ............... QUOTES HEADER REPORTS 29 ............... QUOTES DETAIL REPORTS 30 ............... CUSTOMER BILL TO ADDRESS LABELS 31 ............... TEMPLATES ALL REPORT 31 ............... DATABASE STATUS REPORT 33 ............... CONFIGURATION STATUS REPORT 34 ............... PRINTER DRIVER (SETUP) 34 ............... PRINTER DRIVER OPTIONS 35 ............... CHANGE DEFAULT PRINTER 36 ............... FULL SCREEN EDIT - F2 36 ............... PRINTER DRIVER DATABASE FIELD DEFINITIONS 37 ............... MISCELLANEOUS ROUTINES 37 ............... MISC Routines Menu 38 ............... APPEND FROM 40 ............... BROWSE DATABASES 42 ............... COPY (.DBF) TO 44 ............... CREATE DATABASE 46 ............... DELETE RECORDS 47 ............... ERASE FILE 47 ............... EXIT TO DOS 48 ............... INDEX A DATABASE 49 ............... LIST FIELDS 52 ............... MODIFY DATABASE 53 ............... PACK DATABASE 54 ............... RECALL RECORDS 54 ............... RETURN TO MENU 54 ............... RUN (DOS COMMAND) 55 ............... SIMPLE EDITOR 56 ............... SORT DATABASE 57 ............... TYPE (PRINT) FILE 58 ............... ZAP DATABASE 60 ............... HELP SCREENS 61 ............... EXPANDED HELP 62 ............... USER DEFINED & INPUTTED HELP SCREENS/MESSAGES 63 ............... VIEW DOCUMENTATION ONSCREEN 64 ............... DATABASE STRUCTURE 68 ............... DATA DICTIONARY 70 ............... DAYO POS MAINTENANCE & QUIRKS 72 ............... TJS LAB, CUSTOM CODING DAYO Quotes, TJS LAB Page: 3 ■ INTRODUCTION DAYO Quotes creates sales order quotes based on the DAYO Inventory, Customer, and other DAYO databases. Quotes can be printed on a standard printer or a Hewlett Packard (tm) Laserjet compatible printer. The quote can be printed on a pre-printed form, on the Laser printer in a special laser format, or as a standard/default form. This application is multiuser; capable of supporting many users when used on a PC based LAN/Network. It can, however be run (like all DAYO products), as a 'standalone' application. DAYO Quotes closely models itself after the DAYO POS (Point of Sale) application, and is totally integrated with that application. Some of the DAYO Quotes highlights are: Multiuser (ie: Novell) Templates Databases are dBase (tm) compatible HP Laser Special Quotes Preprinted Quotes forms support Standard Quotes forms Customer Bill To/Mailing Address Labels Special Customer Pricing (With DAYO Price Book) Margin Discount Off List Fixed Configuration Settings Sales Tax Codes Terms Codes Invoice Type Codes Shippers/Method of Shipment Codes Passwords (with DAYO Passwords) Reports Other DAYO Products: DAYO Inventory Inventory Control, Vendors, Purchasing, Receiving DAYO POS Point of Sales (Billing & Invoicing) DAYO Price Books Special pricing for your customers as well as a wide range of product catalogs/reports DAYO AR Accounts Receivable DAYO AP Accounts Payable DAYO BO Back Orders DAYO EOP End Of Period Posting DAYO Passwords Password protect your DAYO system DAYO Smart Reports A variety of reports pertaining to the above modules DAYOX Network/LAN Index Maintenance Utility DAYO Quotes, TJS LAB Page: 4 ■ COPYRIGHT/LICENSE This manual and software is copyrighted with all rights reserved by TJS LAB. No copying of this manual or software is authorized without the prior written consent of TJS LAB. The only exception to this rule is the making of backup copies of registered software disks. No RESALE of any part of the source codes is authorized without the prior written consent of TJS LAB. TJS LAB retains all rights to DAYO Quotes software, documentation, and source codes. Read the Order Form (last page), for more information on Source Codes... Authorization to distribute the Shareware Version (unregistered) is granted. ■ DISCLAIMER No warrant is made that this software will work in all environments, or with all resident programs and hardware configurations. TJS LAB has tested this software in many environments and found it to perform as expected, however, this software is licensed "AS IS". TJS LAB will not be liable for any damage done to your data, hardware and/or software systems as a result of using DAYO Quotes. ■ REQUIREMENTS *** IBM or Compatible CPU 640K memory * DOS 3.3 or above Hard Disk ■ SETUP To setup DAYO Quotes, copy the contents of the DAYO Quotes floppy disks into a directory on your hard disk (ie: \DAYOQUO). If this is the Shareware Version, you need to UnZip/UnArc the files here. When you run DAYO Quotes for the first time, it will create all the database, index, and configuration files it requires for operation. If you are using other DAYO modules, be sure to enter the location of these databases into the DAYO Quotes configuration. Type and enter 'DAYOQ' at the DOS prompt to run the program (ie: C:\DAYOQ). DAYO Quotes, TJS LAB Page: 5 ■ MAIN MENU After a few moments and possibly a reindex, the main menu will appear: DAYOQUO V1.3, TJS LAB ┌───[January 1990]───┐ │S M T W T F S │ ╓────────────────────╖ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ║ 1 QUOTE ║ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6│ ╟────────────────────╢ █░ █░ █░█░ ▀█░██░ █░ █░ │ 7 8 9 10 11 12 13│ ║ 2 CUSTOMERS ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │14 15 16 17 18 19 20│ ╟────────────────────╢ █░ █░ █░ █░ █░ █░ █░ │21 22 23 24 25 26 27│ ║ 3 CONFIGURATION ║ ████▀ █░ █░ █░ ▀███▀ │28 29 30 31 │ ╟────────────────────╢ │ │ ║ 4 REPORTS ║ └────────────────────┘ ╟────────────────────╢ ╓────────────────────────────────────────────────╖ ║ 5 MISC ROUTINES ║ ║ DAYO QUOTES STATISTICS ║ ╟────────────────────╢ ║ DATABASE NAME RECORDS SIZE ║ ║ 6 EXIT ║ ║ INV.DBF Inventory 1 1K ║ ╚════════════════════╝ ║ QUOTES.DBF Quote Header 10 5K ║ Select Option ║ QUOTESD.DBF Quote Detail 69 6K ║ ║ CUSTOMER.DBF Customers 18 9K ║ ╚════════════════════════════════════════════════╝ ▄███▄ █░ █░ ▄███▄ ▄█████▄ ████▄ ▄██▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █░ █▄▄▄ ▀██▄ █░ █░ █░ █░ █░ █░ █░ █░ █░ ▀███▀█░ ▀███▀ ▀███▀ █░ ████▀ ▀██▀ The left side of the screen is the actual main menu. The calendar and logos are just 'art'. The DAYO Quotes Statistics box (center right) contains the number of records and size (in kilo bytes) of the main databases (there are many others!). ■ PASSWORD/NAME From the main menu you can enter any of the modules, but not until you enter your name (or password if using DAYO Password): ┌────────────────────────────────────────────────────────────────────────────┐ │┌──────────────────────────────────────────────────────────────────────────┐│ ││ Enter Your Name: TOM JOHNSON ││ │└──────────────────────────────────────────────────────────────────────────┘│ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 6 ■ QUOTES MENU ╔════════════════════════╗ ║ QUOTES MENU ║ ╟────────────────────────╢ ║ CREATE QUOTE ║ ║ BROWSE QUOTE HEADERS ║ ║ BROWSE QUOTE DETAIL ║ ║ BROWSE/CREATE TEMPLATE ║ ║ REPRINT QUOTE ║ ╟────────────────────────╢ ║ Select Option ║ ╚════════════════════════╝ Quotes are created by first selecting a customer, then selecting the detail line items, or by recalling/adding a template. ■ KEY QUOTE CONFIGURATION SETTINGS Many configurations can be made that affect the quotes process. The following configuration settings are the key ones. These settings should be determined and set prior to any creation of quotes! Be sure you understand each option before creating your first quote. The default settings may not be what you require! Auto Print Quote - Prints Quote automatically after completion. Defaults to 'Y' Last Quote Number - Your Quote numbers will start (default) at '1' unless you change this Quote Printer Type - You can select 1 of 3 Quote printout types: Standard, HP Laser, or Pre Printed Defaults to STANDARD Quote Printer Port - Defaults to LPT1 Quote Copies - Defaults to 1 Default Tax Code - Customers with no TAXRATE will receive the sales tax rate associated with this tax code. Defaults to '1' Default Quote Type - This becomes the default TYPE (ie: REG), for customers with no TYPE field entered in their customer records. Defaults to 'REG' Default Shipper - This is the default Shipper/Method of Shipment for customers that do not have it entered on their records. Defaults to PICKUP Default Terms - This is the default Terms (ie: CASH, NET 30), for those customers that do not have it entered on their records. Defaults to CASH DAYO Quotes, TJS LAB Page: 7 Inventory Location - Defaults to current drive/directory, but may reside in the \DAYOINV\ directory... Customer Location - Defaults to current drive/directory, but may reside in the \DAYOAR\ directory... POS Location - Defaults to current drive/directory, but may reside in the \DAYOPOS\ directory... Price Book Location - Defaults to current drive/directory, but may reside in the \DAYOPB\ directory... ■ KEY INVENTORY & CUSTOMER FIELDS To make it possible for you to create a Quote, you must have at least one customer and one item in your inventory. Key fields these customer and inventory records greatly affect the quotes process. For instance, the inventory database (INV.DBF) has the following key fields: The PRICE field obviously determines what is to be charged the customer/ client. The only exception to this is the DAYO Price Book pricing methods. Inventory items can be TAXABLE or not. Apart from the obvious benefit of having the customers name and address, the customer database (CUSTOMER.DBF) also has its important quote related fields: The tax rate field (TAXRATE) field determines the sales tax rate to be charged this customer/client. The TERMS field determines how the customer/client is to pay (or not to pay), for the items. For example, a CASH terms customer will pay 'on the spot', whereas a customer with terms of 'NET 30' has thirty days to make payment for the quote (later made into an invoice). The SHIPPER field alerts you to how the customer wants the items shipped to him. The TYPE field is perhaps the most important. It is this field that determines how the quote data will be posted to the databases after it gets invoiced. There are 8 default quote/invoice types, but more can be added. It is imperative that these default TYPE entries NOT be altered. Any additional TYPE entries will be handled (posted), just like the REG (Regular Sale) type. REG - REGULAR SALE Ret - RETURN Ref - REFUND DIR - DIRECT SHIPMENT SPC - SPECIAL LON - LOANED EXC - EXCHANGE TRN - TRANSFER VOD - VOIDED DAYO Quotes, TJS LAB Page: 8 The PBM (Price Book Margin) and PBL (Price Book List) fields work with DAYO Price Book to provide special pricing to the customer. ■ CREATE QUOTE Okay, time to create a Quote! After selecting the QUOTE option, the initial Quote screen will appear (below). Note that much of the customer information is printed atop the screen. All other customer data is accessible by simply 'browsing' through the customer database; by using one of the FIND function keys (F5,F6,F7,F8), or by using the right/left/PgUp/PgDn arrow keys. There are more fields to the right of the initial screen! Press F1 (for HELP), if you want more information about the special keys involved in a browse screen... ■ QUOTE INITIAL SCREEN DAYOQUO V1.3, TJS LAB QUOTE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ JOE MORGAN JOE MORGAN WAREHOUSE #34 ║ ║ PO BOX 334366 890 EAST LOWELL ROAD ║ ║ 89033 WINTER PARK STREET ║ ║ CASSELBERRY, FL 34330 ORLANDO, FL 55555-5555 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 1234 REG JD COD UPS GROUND ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (407) 291-5555 SAM SPELDING 7000.00 12/28/91 ║ ╚═══════════════════[ Select The Customer To Be Quoted ]═════════════════════╝ CUSTOMER NAME ATTN ───────────╥────────────────────────────────╥───────────────────────────────── 1 ║ TOM JOHNSON ║ TOM 2 ║ JANICE ICE COMPANY ║ JOSE 3 ║ JOE MORGAN ║ SAM SPELDING 4 ║ MORGAN ENTERPRISES, INC ║ 5 ║ HARRODS ║ DING MING 4 ║ SALLEY MORGAN ║ 5 ║ CATHY MORGAN ║ Esc (Abort/Exit) Enter/Return (Select) F1 (Help) Ctrl N (Add) Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code) 1/20 DAYO Quotes, TJS LAB Page: 9 ■ SELECT CUSTOMER OR QUOTE Select (highlight), a customer you wish to create a quote for, then press Enter/Return. Note, if so configured (in your Configuration menu), you can press Ctrl N to add/create a new customer if you have the configuration setting set to allow the adding of new customer records. ■ QUOTE DETAIL SCREEN The next screen remains the same ONLY in that the customers Bill To address remains on the screen (top left). The little box on the upper right of the screen will contain a scrolling list of selected detail items as well as a total cost of the detail items and the number of detail lines. The center of the screen contains key information about the currently highlighted inventory item. DAYOQUO V1.3, TJS LAB QUOTE ╔══════════════════════════════════════╦══[ Detail Items ]═══════════════════╗ ║ BILL TO: ║ Subtotal: 75.76 Lines: 2 ║ ║ JOE SPACE ║ Item Qty Extended ║ ║ PO BOX 9930 ║ 1000 10 55.56 ║ ║ ║ 324233-A 1 20.20 ║ ║ LANCASTER, ST 55555 ║ ║ ╠═══[ Item Info ]══════════════════════╩═════════════════════════════════════╣ ║ Item Vendor Item Vendor Description Type ║ ║ 1232 ABC-1232 ABC # 45 BOLT R ║ ║ Onhand OnOrder Cost Retail Price Adj. Price PB Method ║ ║ 10 0 1.00 3.00 2.00 2.00 DEF **.***║ ╚═══════════════[ Select The Inventory Items To Be Quoted ]══════════════════╝ ITEM DESC ONHAND ONORDER BO ──────────────╥────────────────────────────────╥─────────╥─────────╥────────── 1212 ║ # 12 BOLT ║ 10 ║ 0 ║ 0 1214 ║ # 32 BOLT ║ 10 ║ 0 ║ 0 1216 ║ # 33 BOLT ║ 10 ║ 7 ║ 0 1217 ║ # 40 BOLT ║ 10 ║ 3 ║ 0 1219 ║ # 42 BOLT ║ 10 ║ 0 ║ 0 1232 ║ # 45 BOLT ║ 10 ║ 12 ║ 7 1245 ║ RED ALUMINUM SIDING TYPE 3 ║ 10 ║ 0 ║ 0 Esc (Exit) Enter/Return (Select) F1 (Help) F2 (Edit) F3 (Template) Find: F5 (Item) F6 (Desc) F7 (Vendor) F8 (Vendor Item) F9 (Type) 18/74 DAYO Quotes, TJS LAB Page: 10 ■ SELECT DETAIL ITEM To select an inventory item for addition to a Quote, highlight the item, then press Enter/Return. The lower center of the screen will clear and a prompt will appear allowing you to alter the PRICE and the quantity to be quoted, ie: ╚═══════════════════════════[ Add Item To Quote ]════════════════════════════╝ Price: 100.01 Quantity: 3 ■ EDITING SELECTED DETAIL ITEMS Any time during the item selection process, you can edit items already selected by pressing the 'F2' key. This will bring up a 'browse' screen of just those items you have selected, ie: Item Description Qty Price Extended 145355 BIG WIDE MOUTH JAR #45 10 31.00 310.00 154242-12 LITTLE JAR 1 20.20 20.20 457823 SMALL JAR 1 55.56 55.56 654555 BIG NOSE JAR 1 323.23 323.23 745745 JAR 1 100.01 100.01 856566-YOI GREEN JAR 10 0.00 0.00 Esc (Abort/Exit) Enter/Return (Edit) Ctrl U (Delete) Pressing Enter/Return again will let you change the PRICE and/or quantity of the currently highlighted detail item. 'Ctrl U' removes the detail line item from the quote. Exit this screen by pressing 'Esc' only once. ■ RECALL A TEMPLATE If you have created templates, you can recall them from the QUOTE DETAIL screen by pressing 'F3' and then entering in the template number, ie: Enter Template Number: 50 Note, templates are created in another QUOTE menu option routine... DAYO Quotes, TJS LAB Page: 11 ■ FINAL QUOTE EDIT SCREEN When all Quote detail items have been selected, press 'Esc' once to bring up the final Quote edit screen. It is this screen that gives you the chance to change the key Quote header information, ie: Customer Number 1330 Bill To Name Tim Johnson Edit/Alter Quote Header Ship To Name Johnson Air Conditioning Address 1 710 Teays Valley Road Address 2 City Winfield State WV Zip 55555-5555 Phone (800) 555-5555 Type REG Terms COD Shipper UPS GROUND Sales Person TJ Tax Rate 0.060 Customer PO Adjustment 0.00 Freight 10.00 Amount Paid 0.00 Taxes 2.04 Detail Subtotal 442.99 Comment Thank You! Esc (Exit) Enter/Return (Edit/Alter) To edit any of the header fields (except customer number and Bill To name), highlight the field, then press Enter/Return. You will be given the opportunity to edit the field or select from a list of choices. ■ MULTIPLE SHIP TOS If a customer has multiple Ship To addresses, highlight and press enter on the Ship To Name and a selection window will appear onto the screen with all the Ship Tos for that customer. ╔════════════════════════════════════════════════════════════════════════════╗ ║ Select the Ship To Address & Data ║ ╠════════════════════════════════════════════════════════════════════════════╣ ║1 APPLEBERY'S BAR 1234 EASTERN WAY MORGANTOWN, PA 55555-5555 ║ ║2 APPLEBERY'S BAR 600 MAJOR BLVD LANSING, PA 55555-5555 ║ ║3 APPLEBERY'S BAR 70 LINCOLN ROAD JERSEY, PA 55555-5555 ║ ║ ║ ╚════════════════════════════════════════════════════════════════════════════╝ DAYO Quotes, TJS LAB Page: 12 The 'Type', 'Terms', 'Shipper', and 'Tax Rate' fields will bring up a list of only the valid choices, ie: TYPE: TERMS: ┌─────────────────────────────────────┐ ┌────────────────────┐ │ Select Type │ │ Select Terms │ │REG - REGULAR SALE │ │COD │ │Ret - RETURN │ │CASH │ │Ref - REFUND │ │MASTERCARD │ │SPC - SPECIAL │ │VISA │ │LON - LOANED │ │DISCOVER │ │EXC - EXCHANGE │ │NET 7 │ │TRN - TRANSFER │ │NET 10 │ │VOD - VOIDED │ │NET 15 │ └─────────────────────────────────────┘ │NET 30 │ │NET 60 │ └────────────────────┘ SHIPPER: ┌────────────────────┐ │ Select Shipper │ │DELIVER │ TAXCODE/TAXRATE: │UPS GROUND │ ┌──────────────────┐ │UPS BLUE │ │ Select Tax Rate │ │UPS RED │ │0 - 0.000 │ │AIRBORNE │ │1 - 0.060 │ │FEDERAL EXPRESS │ │2 - 0.065 │ │TRUCK │ └──────────────────┘ │SPECIAL DELIVERY │ │US MAIL │ │PICKUP │ └────────────────────┘ ■ LAST CHANCE TO ABORT QUOTE When finished with the final Quote screen, press 'Esc'. The following box will appear onto the screen giving you the option to Post (continue with) the Quote process, Redo the final Quote screen (maybe change the terms...), or to just quit (abort!). ╔══════════════════════════════════════╗ ║ Order Total: 435.03 ║ ║ ║ ║ Total Due: 435.03 ║ ║ ║ ║ Post This Quote? (Y/N/Q) ║ ║ ─────────────────────────── ║ ║ Y (OK) N (Redo) Q (Quit/Abort) ║ ╚══════════════════════════════════════╝ DAYO Quotes, TJS LAB Page: 13 ■ PRINTER OFFLINE MESSAGE If your printer is offline (and attached to LPT1), the following message will appear onto the center screen. Fix the printer, or press 'Esc' to abort the printing. Note, you can always print the quote later... ╔════════════════════════════════════════════════════════════════════════╗ ║ Your Printer is Not Ready! Please Fix, or Press Esc to Abort! ║ ╚════════════════════════════════════════════════════════════════════════╝ ■ DATABASE POSTING Database posting means the updating of all databases affected by the creation of a Quote. DAYO Quotes post to 2 databases, QUOTES.DBF (header), and QUOTESD.DBF (detail). The database names are displayed onto the upper right of the screen as they are updated, ie: ╔═[ Posting Progress ]════╗ ║ Quote Header ║ ║ Quote Detail ║ ╚═════════════════════════╝ ■ BROWSE HEADER QUOTE RECORDS The second QUOTE menu option (BROWSE QUOTE HEADERS) is a browse screen of all Quote header records. Key information about the customer and the Quote is printed on the top of the screen, ie: DAYOQUO V1.3, TJS LAB QUOTE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ Salley Morgan Salley Morgan ║ ║ Po Box 58 PO BOX 58 ║ ║ 1001 Lazy Drive 1001 Lazy Drive ║ ║ Morganville, PA 55555-5555 Morganville, PA 55555-5555 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 123 REG JD CASH US MAIL ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (800) 555-5555 Norman H. 0.00 12/28/89 ║ ╚═══════════════════════[ Browse the Quote Headers ]═════════════════════════╝ QUOTE CUSTOMER SHIPNAME ─────────────────────╥──────────╥───────────────────────────────────────────── 5 ║ 123 ║ TJS LAB 6 ║ 243 ║ ARNEN INDUSTRIES 7 ║ 244 ║ HARPERS FLOWERS 8 ║ 543 ║ JOE'S PIZZA 9 ║ 451 ║ YANKEE CLIPPER 10 ║ 634 ║ ARLIE JAMES 11 ║ 333 ║ JOE MORGAN INC Esc (Exit) F2 (Edit) F3 (Detail) Ctrl N (Add) Ctrl U (Delete/Recall) Find: F5 (Invoice) F6 (Ship To Name) F7 (Customer) DAYO Quotes, TJS LAB Page: 14 ■ EDIT HEADER QUOTE RECORDS Press 'F2' to bring up the full screen edit option. Note, this capability can be removed with the 'Allow Browse Edit' configuration setting. Example of a Full Screen Edit of the Quote header record: DAYOQUO V1.3, TJS LAB QUOTE ┌────────────────────────────[ FULL SCREEN EDIT ]────────────────────────────┐ │ QUOTE: 7 FREIGHT: 2.00 │ │ CUSTOMER: 1 SUBTOTAL: 10.00 │ │ SHIPNAME: Salley Morgan OPEN: T │ │ SHIPADDR1: PO BOX 58 PAID: │ │ SHIPADDR2: COMMENT: Thank You! │ │ SHIPCITY: Morganville PRINTED: F │ │ SHIPSTATE: PA │ │ SHIPZIP: 55555-5555 │ │ PHONE: (800) 555-5555 │ │ TYPE: REG │ │ TERMS: COD │ │ SHIPPER: UPS GROUND │ │ DATE: 12/10/89 │ │ TIME: 13:17:31 │ │ REG: │ │ BY: Jose Jargen │ │ SALESPER: SLF │ │ CUST_PO: │ │ TAXRATE: 0.060 │ │ TAXES: 1.32 │ │ ADJUST: 1.00 │ └────────────────────────────────────────────────────────────────────────────┘ Press Esc to Abort, PgUp/PgDn to Save and Exit ■ ADD A BLANK QUOTE HEADER RECORD If so configured ('Allow Browse Edit'), you can add Quote header records by pressing 'Ctrl N'. Note, this is highly NOT recommended! ■ DELETE QUOTE HEADER RECORD If so configured ('Allow Browse Edit'), you can mark Quote header records for deletion by pressing 'Ctrl U'. Use this option to 'clean out' all unwanted quote header records in the database: QUOTES.DBF. Use the PACK option in the MISC Routines menu to permanently remove the deleted records. Be sure to reindex after any PACK! DAYO Quotes, TJS LAB Page: 15 ■ BROWSE DETAIL QUOTE RECORDS The third QUOTE menu option (BROWSE QUOTE DETAIL) is a browse screen of all Quote detail records. Key information about the customer is printed on the top of the screen, ie: DAYOQUO V1.3, TJS LAB QUOTE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ Salley Morgan Salley Morgan ║ ║ PO Box 58 PO BOX 58 ║ ║ 1001 Lazy Drive ║ ║ Morganville, PA 55555-5555 Morganville, PA 55555-5555 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 1 REG FGH NET 90 TRUCK ║ ║ PHONE ATTN TAXRATE LASTDATE ║ ║ (800) 555-5555 Salli 0.050 01/23/90 ║ ╚═══════════════════════[ Browse the Quote Detail ]══════════════════════════╝ QUOTE ITEM DESC QTY PRICE ────────╥──────────────╥────────────────────────────────╥─────────╥─────────── 7 ║ 12343 ║ 20 Bond Paper, Ream ║ 455 ║ 20.00 7 ║ 12444 ║ 18 Bond Paper, Ream ║ 56 ║ 15.66 7 ║ 22344 ║ Cardboard Sheets 8x12 " ║ 55 ║ 4.70 7 ║ 34444 ║ Cardboard Sheets 3x4 " ║ 4 ║ 1.36 7 ║ 37658 ║ Binder, Red #1 ║ 88 ║ 1.36 7 ║ 43466 ║ Binder, Green #1 ║ 61 ║ 1.36 7 ║ 45786 ║ Binder, Red #3 ║ 23 ║ 3.56 7 ║ 75487-3A ║ Loose Leaf Paper, 500 Pack ║ 230 ║ 6.17 8 ║ 950000 ║ Loose Leaf Paper, 100 Pack ║ 2344 ║ 2.10 Esc (Exit) 22/332 Press 'F2' to bring up the full screen edit option. Note, this capability can be removed with the 'Allow Browse Edit' configuration setting. Example of a Full Screen Edit of the Quote detail record: DAYOQUO V1.3, TJS LAB QUOTE ┌─────────────────────────────[ FULL SCREEN EDIT ]───────────────────────────┐ │ QUOTE: 1200 │ │ ITEM: YOULM-7800 │ │ DESC: CHAIN SAW, 98" BLADE │ │ QTY: 10 │ │ PRICE: 1293.70 │ │ COST: 893.63 │ │ TAXABLE: T │ │ DATE: 12/27/89 │ │ │ │ │ DAYO Quotes, TJS LAB Page: 16 ■ ADD A BLANK QUOTE DETAIL RECORD If so configured ('Allow Browse Edit'), you can add Quote detail records by pressing 'Ctrl N'. Note, this is highly NOT recommended! ■ DELETE QUOTE DETAIL RECORD If so configured ('Allow Browse Edit'), you can mark Quote detail records for deletion by pressing 'Ctrl U'. Use this option to remove unwanted records from the QUOTESD.DBF. Remove deleted records with the PACK option in the MISC Routines menu. Be sure to reindex after the PACK! ■ TEMPLATES 'Templates' is the DAYO term for a collection of detail line items that can be easily added to a Quote. Templates can be created to contain a set of items that in turn create a bundle, 'bill of material', or just a group of commonly sold items. Creating templates is accomplished by selecting the fourth QUOTE menu option ('BROWSE/CREATE TEMPLATE'). The TEMPLATE browse screen contains a box atop the page with all the key item information. The lower part of the screen is just your normal DAYO browse screen. DAYOQUO V1.3, TJS LAB QUOTE 4 ╔═════════════════════════════════════════[ Item Info ]══════════════════════╗ ║ Item Vendor Item Vendor Description Type ║ ║ DAYOPOS-M DAYOPOS-M TJS Manual, DAYO POS MAN ║ ║ Onhand OnOrder Cost Retail Price Template Price ║ ║ 22 1 5.00 5.00 5.00 5.00 ║ ╚════════════════════════[ Browse/Create Templates ]═════════════════════════╝ TEMPLATE ITEM DESC QTY ───────────────╥──────────────╥────────────────────────────────╥────────────── 4 ║ DAYOPOS-M ║ Manual, DAYO POS ║ 1 4 ║ DAYOQUO-M ║ Manual, DAYO Quotes ║ 1 4 ║ DAYOPB-M ║ Manual, DAYO Price Book ║ 1 5 ║ DAYOX-SL ║ DAYO Index, Source License ║ 1 5 ║ DAYOINV-SL ║ DAYO Inventory, Source License ║ 1 5 ║ DAYOPOS-SL ║ DAYO POS, Source License ║ 1 5 ║ DAYOAR-SL ║ DAYO AR, Source License ║ 1 6 ║ DAYOUTIL-SL ║ DAYO UTILITIES, Source License ║ 1 ║ ║ ║ Esc (Exit/Abort) F1 (Help) F2 (Edit) F3 (Add Item From Inventory) Ctrl N (Add/Create New Template) Ctrl U (Delete/Recall) Find: F5 (Template) DAYO Quotes, TJS LAB Page: 17 Press 'F2' to bring up the Full Screen Edit screen, ie: DAYOQUO V1.3, TJS LAB QUOTE 0 ┌────────────────────────────[ FULL SCREEN EDIT ]────────────────────────────┐ │ TEMPLATE: 0 │ │ ITEM: 199900 │ │ DESC: BIG JAR │ │ QTY: 23 │ │ PRICE: 23.40 │ │ DATE: 12/12/89 │ │ │ To add an item to the template, press 'F3'. This brings up a browse selection screen of the inventory (below). Find the item you wish to add to the current template, then press Enter/Return. DAYOQUO V1.3, TJS LAB QUOTE 4 ╔═════════════════════════════════════════[ Item Info ]══════════════════════╗ ║ Item Vendor Item Vendor Description Type ║ ║ ABC-12312 ABC-12312 ABC SOFA, GROMMAN STYLE, BROWN SOF ║ ║ Onhand OnOrder Cost Retail Price Template Price ║ ║ 12 100 145.00 565.00 235.00 199.00 ║ ╚═════════════════════[ Select Item From The Inventory ]═════════════════════╝ ITEM DESC ONHAND ONORDER BO ──────────────╥────────────────────────────────╥─────────╥─────────╥────────── ABC-12312 ║ SOFA, GROMMAN STYLE, BROWN ║ 12 ║ 100 ║ 0 ABC-12324 ║ SOFA, GREEN ║ 23 ║ 0 ║ 0 ABC-12343 ║ SOFA, TYPE 2 ║ 23 ║ 25 ║ 0 ABC-12345 ║ SOFA, NEW YORKER ║ 30 ║ 0 ║ 0 ABC-12354 ║ SOFA, WICKER ║ 60 ║ 35 ║ 0 ABC-12365 ║ SOFA, SMALL WICKER ║ 64 ║ 2 ║ 0 ABC-12371 ║ SOFA, SMALL WICKER, (USED) ║ 15 ║ 5 ║ 0 ABC-12399 ║ SOFA, MISC ║ 44 ║ 5 ║ 0 ABC-123A1 ║ SOFA, CHAIR (1/2 SIZE) ║ 18 ║ 25 ║ 0 ABC-123A1 ║ SOFA, ARMLESS, RED BROWN ║ 54 ║ 0 ║ 0 ABC-123A1 ║ CHAIR, PLAIN ║ 45 ║ 0 ║ 0 ABC-123A1 ║ CHAIN, KITCHEN PADDED TAN ║ 0 ║ 34 ║ 0 ABC-123A1 ║ CHAIR, KITCHEN PADDED GREEN ║ 35 ║ 0 ║ 0 Esc (Exit/Abort) Enter/Return (Select Item) Find: F5 (Item) F6 (Desc) F7 (Vendor) F8 (Vendor Item) F9 (Type) 70/74 DAYO Quotes, TJS LAB Page: 18 ■ CREATE NEW TEMPLATE Press 'Ctrl N' to create a new template number. A default template number is determined by going to the bottom of the file and adding '1' to that template number. You will be prompted to change or accept the new template number, ie: ┌────────────────────────────────────────────────────────────────────────────┐ │ Enter Template Number: 4 │ └────────────────────────────────────────────────────────────────────────────┘ After this point, the adding of the template line items is the same as described above (using the F3 key)... ■ DELETE TEMPLATE ITEM To delete a template line item, press 'Ctrl U'. Use the MISC ROUTINES module to PACK the TEMPLATE DATABASE. BE SURE TO REINDEX THE TEMPLATE INDEX (TEMPLATE.NTX)! ■ REPRINT A QUOTE Reprinting a Quote is accomplished via the fifth QUOTE menu option (REPRINT QUOTE). The REPRINT QUOTE screen is a browse screen of all Quote header records. The important quote and customer data is displayed atop the screen, ie: DAYOQUO V1.3, TJS LAB QUOTE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ MORGAN SCOTT MORGAN SCOTT WAREHOUSE #5 ║ ║ 1929 LAKE CITY ROAD 8000 EAST STREET ║ ║ CANTON, OH 23433 HARTFORD, CT 23493-2333 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 2333 A DSG NET 36 UPS BLUE ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (237) 333-5555 Harold Keith 394.56 12/29/89 ║ ╚═══════════════════════════[ Reprint A Quote ]══════════════════════════════╝ QUOTE CUSTOMER SHIPNAME ─────────────────────╥──────────╥───────────────────────────────────────────── 2341 ║ 27400 ║ MARTINS NURSERY 2342 ║ 25423 ║ JULIE BROWN 2343 ║ 23323 ║ JULIE BROWN, INC 2344 ║ 28434 ║ HARPERS FERRY BOAT 2345 ║ 2333 ║ MORGAN SCOTT 2348 ║ 21188 ║ COMPU AIDE Esc (Exit/Abort) Enter/Return (Select Invoice For Reprint) Find: F5 (Invoice) F6 (Ship To Name) F7 (Customer) * * * Find the Quote you want reprinted, then press Enter/Return. DAYO Quotes, TJS LAB Page: 19 ■ CUSTOMERS The customer maintenance routine for DAYO Quotes is not a very elaborate one, nor was meant to be. Use this option to view (only), your customer data. The CUSTOMERS option consists of a typical DAYO browse screen of all customers. Key customer information is printed on the top half of the screen, the browse at the lower half, ie: DAYOQUO V1.3, TJS LAB CUSTOMER ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ DIRK HARPER WAREHOUSE 3 ║ ║ 3900 LEFTY ROAD ║ ║ ║ ║ ORLANDO, FL HINESVILLE, GA 31313 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 687 REG DD NET 60 UPS RED ║ ║ PHONE ATTN TAXRATE LASTDATE ║ ║ 912 767-5555 MOHAMMED 0.550 12/29/89 ║ ╚════════════════[ Browse the Customer Database (View Only) ]════════════════╝ CUSTOMER NAME ATTN ───────────╥────────────────────────────────╥───────────────────────────────── 687 ║ DIRK HARPER ║ MOHAMMED 2344 ║ DON JUAN PRODUCTIONS ║ 2356 ║ UNIVERSAL INC ║ 2365 ║ HAPPY FLOWERS BOUTIQUE ║ JOE 3457 ║ ARGON DEVELOPERS ║ 3465 ║ ARGON, INC ║ GEORGE 3477 ║ BILLY ARGON ║ ARLIE 3478 ║ MARY ELIZABETH COSMETICS ║ TRACIE MORGAN Esc (Exit) F1 (Help) Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code) ■ CONFIGURATION DAYO Quotes configuration contains many configurable options that will hopefully make DAYO Quotes better able to meet your specific needs. There are 23 significant DAYO Quotes configuration settings: 1. Company Name 13. Default Terms 2. Company Address 14. Inventory Location 3. Company Telephone 15. Customer Location 4. Auto Print Quote 16. POS Location 5. Last Quote Number 17. Price Book Location 6. Quote Printer Type 18. Report Printer Type 7. Quote Printer Port 19. Report Printer Port 8. Quote Copies 20. Visual Indexing 9. Default Tax Code 21. Auto Daily Indexing 10. Default Quote Type 22. Color 11. Allow Browse Edit 23. High Intensity 12. Default Shipper DAYO Quotes, TJS LAB Page: 20 Before creating any Quote, it is highly recommended that you read this section to get a better understanding of the meanings of every configuration setting. After determining how you wish to set/run DAYO Quotes, make the changes. ■ CONFIGURATION DEFAULT SETTINGS The default values for the configuration settings are listed below: Company Name YOUR COMPANY, INC Company Address Attn: Accounts Receivable P.O. Box 5555 ANYCITY, ST 55555-5555 Company Telephone 800-555-5555 Auto Print Quote YES Last Quote Number 0 Quote Printer Type STANDARD Quote Printer Port LPT1 Quote Copies 1 Default Tax Code 1 Default Quote Type REG Allow Browse Edit YES Default Shipper PICKUP Default Terms CASH Inventory Location 'Current Directory' Customer Location 'Current Directory' POS Location 'Current Directory' Price Book Location 'Current Directory' Report Printer Type STANDARD Report Printer Port LPT1 Visual Indexing YES Auto Daily Indexing YES Color YES High Intensity NO DAYO Quotes, TJS LAB Page: 21 ■ CONFIGURATION MENU The CONFIGURATION menu is a selection box that appears on the left side of the main menu screen, ie: DAYOQUO V1.3, TJS LAB CONFIG ┌───[January 1990]───┐ ╔════════════════════════╗ │S M T W T F S │ ║ CONFIGURATION ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ╟────────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6│ ║ Company Name ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 7 8 9 10 11 12 13│ ║ Company Address ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │14 15 16 17 18 19 20│ ║ Company Telephone ║ █░ █░ █░ █░ █░ █░ █░ │21 22 23 24 25 26 27│ ║ Auto Print Quote ║ ████▀ █░ █░ █░ ▀███▀ │28 29 30 31 │ ║ Last Quote Number ║ │ │ ║ Quote Printer Type ║ └────────────────────┘ ║ Quote Printer Port ║ ╓────────────────────────────────────────────────╖ ║ Quote Copies ║ ║ DAYO QUOTES STATISTICS ║ ║ Default Tax Code ║ ║ DATABASE NAME RECORDS SIZE ║ ║ Default Quote Type ║ ║ INV.DBF Inventory 1 1K ║ ║ Allow Browse Edit ║ ║ QUOTE.DBF Quote Header 10 5K ║ ║ Default Shipper ║ ║ QUOTESD.DBF Quote Detail 69 6K ║ ║ Default Terms ║ ║ CUSTOMER.DBF Customers 18 9K ║ ║ Inventory Location ║ ╚════════════════════════════════════════════════╝ ║ Customer Location ║███▄ ████▄ ▄██▄ ║ POS Location ║█░ █░ █░ ║ Price Book Location ║█░ █▄▄▄ ▀██▄ ║ Report Printer Type ║█░ █░ █░ ╟────────────────────────╢█░ ████▀ ▀██▀ ║ Select Option ║ ╚════════════════════════╝ To access any of the options (you can scroll down to others), highlight the option, then press Enter/Return. ■ COMPANY NAME, ADDRESS & TELEPHONE Each field for these options is limited to 30 characters, 14 for the telephone... ┌──────────────────────────────[ COMPANY NAME ]─────────────────────────────┐ │ Enter Your Company Name: YOUR COMPANY NAME HERE │ └───────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 22 ┌─────────────────────────────[ COMPANY ADDRESS ]───────────────────────────┐ │ Address Line 1: Attn: Accounts Receivable │ │ Address Line 2: P.O. BOX 555555 │ │ City, State ZIP: ANYCITY, ST 55555-5555 │ └───────────────────────────────────────────────────────────────────────────┘ ┌────────────────────────────[ COMPANY TELEPHONE ]──────────────────────────┐ │ Enter Your Company Telephone: 800-555-5555 │ └───────────────────────────────────────────────────────────────────────────┘ ■ AUTOMATICALLY PRINT THE QUOTE ┌───────────────────────[ AUTOMATICALLY PRINT QUOTES ]───────────────────────┐ │ If you want your quotes to automatically print their creation, then │ │ change this option to Y (YES). │ │ Default is to automatically print the quotes. │ │ │ │ Automatically Print Quotes? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ LAST QUOTE NUMBER ┌───────────────────────────[ LAST QUOTE NUMBER ]────────────────────────────┐ │ Enter Last Quote Number: 0 │ └────────────────────────────────────────────────────────────────────────────┘ ■ QUOTE PRINTER TYPE ┌───────────────────────────[ QUOTE PRINTER TYPE ]───────────────────────────┐ │ There are 3 types of DAYO printed quotes: STANDARD, LASER, and the │ │ DATA ONLY quotes. │ │ The STANDARD quote prints standard characters with headings. │ │ The LASER quote prints a special quote onto a Hewlett Packard (tm) │ │ compatible laser printer. │ │ The DATA ONLY quote is the same as the STANDARD with the exception │ │ of the headings (for use with pre-printed forms). │ │ │ │ Enter Your Quote Printer Type -> STANDARD │ │ LASER │ │ DATA ONLY │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 23 ■ QUOTE PRINTER PORT ┌───────────────────────────[ QUOTE PRINTER PORT ]───────────────────────────┐ │ Enter Your Quote Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ QUOTE COPIES ┌────────────────────[ Number of Quote Copies To Print ]─────────────────────┐ │ This option determines the number of quote copies to print at the │ │ time of printing. Default is to print one copy of the quote. │ │ │ │ Enter Number of Quote Copies: 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT TAX CODE ┌────────────────────────────[ DEFAULT TAX CODE ]────────────────────────────┐ │ This Tax Code/Rate will be the percentage of tax withheld on all │ │ taxable customer quotes. These Tax Codes/Rates are maintained in │ │ the tax code database (TAXCODE.DBF). Use the BROWSE DATABASE option in │ │ the MISC Routines to add/change/delete the records in this database. │ │ │ │ Select The Default Tax Code/Rate -> 0 - 0.000 │ │ 1 - 0.060 │ │ 2 - 0.065 │ └────────────────────────────────────────────────────────────────────────────┘ *** If you need additional decimals, read about the 'fix' in the QUIRKS section near the end of this document... ■ DEFAULT QUOTE TYPE ┌───────────────────────────[ DEFAULT QUOTE TYPE ]───────────────────────────┐ │ The Quote Type is used to differentiate between types of Quotes/Invoices │ │ For example, type REG would be for regular sales, Ret for returns, │ │ and type VOD for voided invoices. The Quote Types are maintained in │ │ the Types database (TYPE.DBF). Use the BROWSE DATABASE option in │ │ the MISC Routines to add/change/delete the records in this database. │ │ │ │ Select The Default Quote Type -> REG - REGULAR SALE │ │ Ret - RETURN of item (and refund) │ │ Ref - REFUND │ │ SPC - SPECIAL *** │ │ LON - LOANED │ │ EXC - EXCHANGE │ │ TRN - TRANSFER │ │ VOD - VOIDED │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 24 ■ ALLOW BROWSE EDITING ┌─────────────────────────[ ALLOW BROWSE EDITING ]───────────────────────────┐ │ To disable the editing of the Quote Header/Detail Records, │ │ select N (NO) to this option. Default is to allow it. │ │ │ │ Allow Editing of Quote Header/Detail Records? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT TERMS ┌─────────────────────────────[ DEFAULT TERMS ]──────────────────────────────┐ │ This selection is used on new Quotes if the Customers TERMS │ │ can not be determined. TERMS are maintained in the terms database │ │ (TERMS.DBF). Use the BROWSE DATABASE option in the MISC Routines to │ │ add/change/delete the records in this database. │ │ │ │ Select The Default Terms -> CASH │ │ CHECK │ │ COD │ │ AMERICAN EXPRESS │ │ MASTERCARD │ │ VISA │ │ DISCOVER │ │ NET 7 │ │ NET 10 │ │ NET 15 │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT SHIPPER/METHOD OF SHIPMENT ┌───────────────────[ DEFAULT SHIPPER/METHOD OF SHIPMENT ]───────────────────┐ │ This selection is used on new Quotes if the Customers SHIPPER/ │ │ METHOD OF SHIPMENT can not be determined. SHIPPERS/METHOD OF SHIPMENT │ │ selections are maintained in the shipper database (SHIPPER.DBF). │ │ Use the BROWSE DATABASE option in the MISC Routines to add/change/delete │ │ the records in this database. │ │ │ │ Select The Default Shipper -> PICKUP │ │ DELIVER │ │ UPS GROUND │ │ UPS BLUE │ │ UPS RED │ │ AIRBORNE │ │ FEDERAL EXPRESS │ │ TRUCK │ │ SPECIAL DELIVERY │ │ MODEM │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 25 ■ INVENTORY DATABASE LOCATION/DIRECTORY ┌──────────────────────[ INVENTORY LOCATION/DIRECTORY ]──────────────────────┐ │ The location of the DAYO Inventory (INV.DBF) does not have to be in │ │ the same drive/directory as DAYO Quotes. If you have installed DAYO │ │ Inventory into a different directory, you need to tell DAYO Quotes where │ │ to find the inventory database (INV.DBF). Default is nil (current │ │ directory). Be sure to include the rightmost slash, ie: \DAYOINV\ │ │ The drive designation is optional (if same as DAYO Quotes). │ │ │ │ Enter Location: \DAYOINV\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ CUSTOMER DATABASE LOCATION/DIRECTORY ┌──────────────────[ CUSTOMER DATABASE LOCATION/DIRECTORY ]──────────────────┐ │ The location of the DAYO Customer file (CUSTOMER.DBF) does not have to be │ │ in the same drive/directory as DAYO Quotes. If you have installed the DAYO │ │ Customer Database (CUSTOMER.DBF), into a different directory, you need │ │ to tell DAYO Quotes where to find it. Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYOAR\ │ │ The drive designation is optional (if same as DAYO Quotes). │ │ │ │ Enter Location: \DAYOAR\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ POS DATABASES LOCATION/DIRECTORY ┌─────────────────[ DAYO POS DATABASES LOCATION/DIRECTORY ]──────────────────┐ │ If you have installed DAYO POS into a different drive/directory │ │ than DAYO Quotes, you should enter the location of the POS databases: │ │ TERMS.DBF, TYPE.DBF, TAXCODE.DBF, SHIPPER.DBF, & TEMPLATE.DBF. │ │ Default is the current drive/directory (nil). │ │ Be sure to include the rightmost slash, ie: \DAYOPOS\ │ │ The drive designation is optional (if same as DAYO QUO). │ │ │ │ Enter Location: \DAYOPOS\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ PRICE BOOK DATABASE LOCATION/DIRECTORY ┌──────────────[ DAYO PRICE BOOK DATABASE LOCATION/DIRECTORY ]───────────────┐ │ If you have installed DAYO Price Books into a different drive/directory │ │ than DAYO Quotes, you should enter the location of the database: PB.DBF │ │ Default is the current drive/directory (nil). │ │ Be sure to include the rightmost slash, ie: \DAYOPB\ │ │ The drive designation is optional (if same as DAYO QUO). │ │ │ │ Enter Location: \DAYOPB\ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 26 ■ REPORT PRINTER TYPE ┌──────────────────────────[ REPORT PRINTER TYPE ]───────────────────────────┐ │ Routine reports are printed according to this selection. │ │ The STANDARD printer type is a Epson/IBM Proprinter printer. │ │ The LASER printer type is a Hewlett Packard (tm) Laser compatible printer│ │ Special Laser codes are sent to the LASER option. │ │ │ │ Enter Your Report Printer Type -> STANDARD │ │ LASER │ └────────────────────────────────────────────────────────────────────────────┘ ■ REPORT PRINTER PORT ┌──────────────────────────[ REPORT PRINTER PORT ]───────────────────────────┐ │ Enter Your Report Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ VISUAL INDEXING ┌────────────────────────────[ VISUAL INDEXING ]─────────────────────────────┐ │ If you desire to see a progress graph each time your indexes are │ │ created, then select Y (YES). Note, the process can slow the indexing │ │ routine down; especially with larger databases. │ │ │ │ Do you wish to have Visual Indexing? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ Example of a 'visual' index: ┌──────────────────────────────────────────────────────────┐ │ Database Name: QUOTESD.DBF │ │ Index Name: QUOITEM.NTX │ │ Number of Records: 69 │ │ ┌──────────────────────────────────────────────────┐ │ │ │███████████████████████████ │ │ │ └──────────────────────────────────────────────────┘ │ │ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │ └──────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 27 ■ AUTOMATIC DAILY INDEXING ┌────────────────────────[ AUTOMATIC DAILY INDEXING ]────────────────────────┐ │ If this option is set to Y (YES), then all DAYO Indexes accessed by │ │ DAYO Quotes will be recreated once daily. This will occur when the first │ │ DAYO Quotes program is run. The default is to recreate all the indexes. │ │ │ │ Recreate all DAYO Quotes Indexes? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ COLOR MONITOR ┌─────────────────────────────[ COLOR MONITOR ]──────────────────────────────┐ │ If you have a color monitor and wish to display colors, then select Y, │ │ (YES), else select N (NO) for monochrome and others. The default is │ │ color, low intensity. Note, you must exit, then reenter the program to │ │ activate a color and/or intensity change. │ │ │ │ Do you have a color monitor? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ COLOR INTENSITY ┌────────────────────────────[ COLOR INTENSITY ]─────────────────────────────┐ │ Intensity is only applicable with color set to Y. │ │ It will make your colors brighter... │ │ │ │ Set Color Intensity On? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 28 ■ REPORTS The REPORTS menu contains 6 reports, many with different options and a printer setup/driver routine. Note that other reports can be created using dBase III+/IV (tm) as well as other compatible report writers. The MISC Routines even has the LIST function in it that allows the creation of simple lists/reports... The Reports menu: ╔═════════════════════════════╗ ║ DAYO QUOTES REPORTS ║ ║ Quotes Header Reports ║ ║ Quotes Detail Reports ║ ║ Customer Address Labels ║ ║ Templates All ║ ║ Database Status ║ ║ Config Status ║ ║ Printer Setup ║ ║ SELECT REPORT ║ ╚═════════════════════════════╝ The Quotes Header, Detail, and the Template Reports are a collection of 'report forms'. These report forms all have the extension of '.FRM', and are dBase (tm) compatible. Report Form Uses Name Database ────────────── ─────────────── TEMPLATE.FRM TEMPLATE.DBF QUOTES.FRM QUOTES.DBF QSALESP.FRM " QUOCUST.FRM " QUOTESD.FRM QUOTESD.DBF & QUOTES.DBF & CUSTOMER.DBF QDITEM.FRM " " " QDVEND.FRM " " " QDSALP.FRM " " " QDCUST.FRM " " " DAYO Quotes, TJS LAB Page: 29 ■ QUOTES HEADER REPORTS Quotes Header Reports are printouts (to paper or disk file) of records in the database QUOTES.DBF. There are 3 Quotes Header Report types, each with its own index and report form, ie: Report Name Indexed on Report Form Name ─────────────────── ───────────── ───────────────── Sales Person SALESPER QSALESP.FRM Customer Number CUSTOMER QUOCUST.FRM Quote Number QUOTE QUOTES.FRM The Quotes Header Reports selection box: ╔═══════════════════════════════════════════════════════╗ ║The Quotes Header Reports derive their data from the ║ ║database: QUOTES.DBF. ║ ║Creation of a temporary index is required for the ║ ║Sales Person Report. ║ ║ ║ ║Select Report -> Customer Number ║ ║ ║ ║Print All? (Y/N) ║ ║( N -> prompts for specific Customer Number ) ║ ║ ║ ║ ║ ║ ║ ║Start Date: 01/06/90 Ending Date: 01/06/90 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: InvCust.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ╚═══════════════════════════════════════════════════════╝ ■ QUOTES DETAIL REPORTS Quotes Detail Reports are printouts (to paper or disk file) of records in the database QUOTESD.DBF. The QUOTES.DBF and the CUSTOMER.DBF are also used in the creation of Quotes Detail Reports. There are 5 Quotes Detail Report types, each with its own index and report form, ie: Report Name Indexed on Report Form Name ─────────────────── ───────────── ───────────────── Quote QUOTE QUOTESD.FRM Item ITEM QUOITEM.FRM Vendor Item VENDITEM QUOVEND.FRM Sales Person SALESPER QUOSALP.FRM Customer CUSTOMER QUOCUST.FRM DAYO Quotes, TJS LAB Page: 30 The Quotes Detail Reports selection box: ╔═══════════════════════════════════════════════════════╗ ║The Quotes Detail Reports derive their data from ║ ║the databases: QUOTES.DBF, QUOTESD.DBF, and ║ ║INV.DBF. Creation of a temporary index is ║ ║required for all but the Quote and Item Reports. ║ ║ ║ ║Select Report -> Quote ║ ║ ║ ║Print All? (Y/N) ║ ║( N -> prompts for specific Quote Number ) ║ ║ ║ ║Enter Quote Number: 1 ║ ║ ║ ║Start Date: 01/06/90 Ending Date: 01/06/90 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: Quote.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ╚═══════════════════════════════════════════════════════╝ ■ CUSTOMER BILL TO ADDRESS LABELS This report option prints out labels containing the Bill To address of the customer/client. Find the customer/client you want to create a label for, then press Enter/Return. Press Enter/Return for as many labels you desire. To assist you in locating a customer/client, the FIND function keys F5, F6, F7, and F8 are available. ╔═══════════════════════════════════════════════════════╗ ║Use this option to print the Customer BILL TO address ║ ║Labels. The Address Label is the standard size of ║ ║ 3.5x15/16, 6LPI, and contains the following fields: ║ ║ NAME ADDR1 ADDR2 ║ ║ CITY STATE ZIP ║ ║ ║ ║ ┌──────────────────────────────┐ ║ ║ │HERMAN GETTINGS │ ║ ║ │3939 EASTER LANE │ ║ ║ │PO BOX 23993 │ ║ ║ │TAMPA, FL │ ║ ║ │33618 │ ║ ║ ╘══════════════════════════════╛ ║ ║ CUSTOMER ║ ║Select Customer -> 12237 ║ ║ 12238 ║ ║ 12239 ║ ║ 12240 ║ ║Esc (Exit) Enter/Return (Print) F5/F6/F7/F8 (Find) ║ ╚═══════════════════════════════════════════════════════╝ DAYO Quotes, TJS LAB Page: 31 ■ TEMPLATES ALL REPORT This report prints the entire contents of the database: TEMPLATE.DBF out to either the printer or to a disk file. No other option is given. It uses the report form: TEMPLATE.DBF. ╔═══════════════════════════════════════════════════════╗ ║The Template Reports print all template records indexed║ ║by the template number. Templates are maintained in the║ ║database: TEMPLATE.DBF. ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: TEMPLATE.TXT ║ ╚═══════════════════════════════════════════════════════╝ ■ DATABASE STATUS REPORT This report prints out the structure, number of records and sizes of all major DAYO Quotes databases. This report does not use a report form. Like the TEMPLATE Report, this one only gives you the option to print to the printer or to a disk file, ie: ╔═══════════════════════════════════════════════════════╗ ║The Database Summary Report lists the DAYO QUOTES ║ ║databases with their current fields, sizes and number ║ ║of records. Index files included. Not a Report Form. ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║ ║ ╚═══════════════════════════════════════════════════════╝ An example of a Database Status Report follows on the next page. Note, only one database is listed (there are more!): DAYO Quotes, TJS LAB Page: 32 ++++++++++++++++++++++++ + DAYO DATABASE REPORT + ++++++++++++++++++++++++ 12/28/89 22:14:39 Inventory Database: \dayoinv\INV.DBF Number of Records: 74 File Size: 13,138 FIELD NAME TYPE LENGTH DECIMALS ============ ==== ====== ======== ITEM C 12 0 DESC C 30 0 ONHAND N 7 0 ONORDER N 7 0 SOLDPTD N 7 0 SOLDYTD N 7 0 VENDITEM C 12 0 VENDOR C 10 0 DATE D 8 0 LASTDATE D 8 0 COST N 10 2 RETAIL N 10 2 PRICE N 10 2 STOCKLEVEL N 7 0 TYPE C 3 0 CLASS C 3 0 TAXABLE L 1 0 SERIALNO L 1 0 WEIGHT N 8 2 UNIT C 3 0 LOCATION C 3 0 ====== 167 Index Files: INV.NTX Index Key: ITEM DESC.NTX Index Key: DESC VENDOR.NTX Index Key: VENDOR VENDITEM.NTX Index Key: VENDITEM TYPE.NTX Index Key: TYPE DAYO Quotes, TJS LAB Page: 33 ■ CONFIGURATION STATUS REPORT The Configuration Status Report is just a list of the current Quotes configuration settings. It is not a report form. The only option is to print it to a printer or to a disk file, ie: ╔═══════════════════════════════════════════════════════╗ ║The Configuration Status Settings Report lists all of ║ ║configuration settings (found in file DAYOQUO.CFG). ║ ║This is Not a Report Form. ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║ ║ ╚═══════════════════════════════════════════════════════╝ Example of the Configuration Status Settings Report: ++++++++++++++++++++++++++++++++++++ + DAYO QUOTES CONFIGURATION REPORT + ++++++++++++++++++++++++++++++++++++ 01/06/90 16:48:25 Company Name: YOUR COMPANY NAME HERE Address Line 1: Attn: Sales Address Line 2: P.O. BOX 55555 City, State Zip: ANYCITY, ST 55555-5555 Telephone: 800-555-5555 Auto Print Quote: Yes Number of Quote Copies: 1 Last Quote Number: 0 Quote Printer Type: STANDARD Quote Printer Port: LPT1 Default Quote Type: REG Default Shipper/Shipment: PICKUP Default Terms: CASH Default Tax Code: 1 Default Price Book Margin: 1 Inventory Database Location: Customer Database Location: DAYO POS Database Location: DAYO PB Database Location: Allow Editing In Browse: Yes Automatically Reindex Daily: Yes Report Printer Type: LASER PRINTER Report Printer Port: LPT1 Visual Indexing: Yes Color: Yes High Intensity: No DAYO Quotes, TJS LAB Page: 34 ■ PRINTER DRIVER (SETUP) This routine was added to preclude you from having to get out of your seat to change (mess with) the printer to get it to print correctly. The most important printer selections (ie: font size, lines per inch, orientation, ...) are made easy to evoke. ╔════════════════════════════════════════════════════════════════════════════╗ ║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║ ║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║ ║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║ ║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║ ║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║ ║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║ ║ ║ ║ Select Option -> Eject ║ ║ Line feed ║ ║ Normal Size ║ ║ Use this routine to set your Small/Condensed ║ ║ printer up with one or more Bold On ║ ║ of the setup strings and Bold Off ║ ║ commands listed to the right. 6 Lines per Inch ║ ║ 8 Lines per Inch ║ ║ Select the 'Change Printer Print Landscape (Laser Only) ║ ║ Default' option to change Print Portrait (Laser Only) ║ ║ printer types. Reset Printer ║ ║ Current printer is set to: Print Special String 1 ║ ║ Okidata Print Special String 2 ║ ║ Print Special String 3 ║ ╚════════════════════════════════════════════════════════════════════════════╝ Esc (Exit) ■ PRINTER DRIVER OPTIONS There are 18 printer driver options to select from. The last option is to set the default printer, and the next to last is a 'SHELL' function that runs a DOS command or program. The remainder are strings/codes that are sent to the printer. Eject Print Portrait (Laser Only) Line feed Reset Printer Normal Size Print Special String 1 Small/Condensed Print Special String 2 Bold On Print Special String 3 Bold Off Print Special String 4 6 Lines per Inch Print Special String 5 8 Lines per Inch Run DOS Command/Program Print Landscape (Laser Only) Change Default Printer DAYO Quotes, TJS LAB Page: 35 ■ CHANGE DEFAULT PRINTER The last option is to change/set the default printer. This printer driver routine comes with 4 default printer types, Epson, HP Laser, Star, and Okidata. You can add (Ctrl N) as many as you want. ╔════════════════════════════════════════════════════════════════════════════╗ ║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║ ║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║ ║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║ ║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║ ║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║ ║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Current Default Printer is set to: Okidata ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ NAME LINEFEED ║ ║─────────────────────────────────────╥──────────────────────────────────────║ ║ Epson & Compatibles ║ CHR(10) ║ ║ HP Laser & Compatibles ║ CHR(10) ║ ║ Star Micro Gemini ║ CHR(10) ║ ║ Okidata ║ CHR(10) ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ╚════════════════════════════════════════════════════════════════════════════╝ Esc (Exit) Enter/Return (Make Default) F2 (Edit) Ctrl N (Add) 1/4 DAYO Quotes, TJS LAB Page: 36 ■ FULL SCREEN EDIT - F2 When entering the printer codes, the string must be in the valid format or it will not be printed later when requested... ┌───────────[ EDIT PRINTER DRIVER SETUP CODES - FULL SCREEN EDIT ]───────────┐ │ NAME: Epson & Compatibles │ │ LINEFEED: CHR(10) │ │ NORMAL: CHR(27)+CHR(18) │ │ SMALL: CHR(27)+CHR(15) │ │ BOLDON: CHR(27)+CHR(69) │ │ BOLDOFF: CHR(27)+CHR(70) │ │ _6LPI: CHR(27)+CHR(50) │ │ _8LPI: CHR(27)+CHR(48) │ │ PORTRAIT: │ │ LANDSCAPE: │ │ RESET: CHR(27)+CHR(64) │ │ SPEC_STR1: │ │ SPEC_STR2: │ │ SPEC_STR3: │ │ SPEC_STR4: │ │ SPEC_STR5: │ │ RUN_CMD: │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ Press Esc to Abort, PgUp/PgDn to Save and Exit ■ PRINTER DRIVER DATABASE FIELD DEFINITIONS NAME - Name of printer. Type in anything you wish here LINEFEED - Code to advance printer one line NORMAL - Normal font/character size SMALL - Small font/character size BOLDON - Bold/Emphasized BOLDOFF - Bold/Emphasized off _6LPI - Code to set printer to print 6 lines per inch _8LPI - Code to set printer to print 8 lines per inch PORTRAIT - Code to set lazer printer to print upright (normal) LANDSCAPE - Code to set lazer printer to print sideways RESET - Reset printer code SPEC_STR1 - Any special printer string, ie: print double, skip perforation, SPEC_STR2 - print very tiny, ... SPEC_STR3 - " SPEC_STR4 - " SPEC_STR5 - " RUN_CMD - DOS command or program, ie: CAPTURE p0 nff,SPOOL ON, ... DAYO Quotes, TJS LAB Page: 37 ■ MISCELLANEOUS ROUTINES - The MISC routines is a collection of 17 very useful Database Management Routines. These routines provide you with the 'ability to do whatever was left out of the rest of the program...'. These routines were modeled after dBase (tm) III+/IV functions. Familiarity with dBase will help with the understanding and execution of these routines. USE WITH CAUTION! YOU CAN ENHANCE AND CUSTOMIZE YOUR PROGRAM WITH THESE ROUTINES YOU CAN ALSO MESS THINGS UP PERMANENTLY! ■ MISC Routines Menu: DAYOQUO V1.3, TJS LAB ┌───[January 1990]───┐ ╔════════════════════╗ │S M T W T F S │ ║ MISC ROUTINES ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ╟────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6│ ║ APPEND FROM ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 7 8 9 10 11 12 13│ ║ BROWSE DATABASES ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │14 15 16 17 18 19 20│ ║ COPY (.DBF) TO ║ █░ █░ █░ █░ █░ █░ █░ │21 22 23 24 25 26 27│ ║ CREATE DATABASE ║ ████▀ █░ █░ █░ ▀███▀ │28 29 30 31 │ ║ DELETE RECORDS ║ │ │ ║ ERASE FILE ║ └────────────────────┘ ║ EXIT TO DOS ║ ╓────────────────────────────────────────────────╖ ║ INDEX A DATABASE ║ ║ DAYO QUOTES STATISTICS ║ ║ LIST FIELDS ║ ║ DATABASE NAME RECORDS SIZE ║ ║ PACK DATABASE ║ ║ INV.DBF Inventory 0 1K ║ ║ MODIFY DATABASE ║ ║ QUOTE.DBF Quote Header 10 5K ║ ║ RECALL RECORDS ║ ║ QUOTESD.DBF Quote Detail 69 6K ║ ║ RETURN TO MENU ║ ║ CUSTOMER.DBF Customers 0 1K ║ ║ RUN (DOS COMMAND) ║ ╚════════════════════════════════════════════════╝ ║ SIMPLE EDITOR ║ ▄█████▄ ████▄ ▄██▄ ║ SORT DATABASE ║░ █░ █░ █░ ║ TYPE (PRINT) FILE ║░ █░ █▄▄▄ ▀██▄ ║ ZAP DATABASE ║░ █░ █░ █░ ╟────────────────────╢ █░ ████▀ ▀██▀ ║ Select Option ║ ╚════════════════════╝ DAYO Quotes, TJS LAB Page: 38 ■ APPEND FROM - Used to copy records from one database into another database, or to create records from ASCII files (SDF or DELIMITED). - The Initial Screen will prompt you to enter the file name of the database you are to append/copy the data into. At this point, you can either type in the name of the target database, or ... ┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ └────────────────────────────────────────────────────────────────────────────┘ - If it exists in the current directory, press enter on an empty prompt to display all databases to select from. ┌──────────────────────────────[ APPEND FROM ]──────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter┌────────[ PICK A DATABASE ]───────────┐y... │ │ │ FILE NAME SIZE DATE USED│ │ │ ├──────────────┬────────────┬──────────┤ │ │ │INVENT.DBF │ 375 │ 09/16/89 │ │ │ │AR.DBF │ 7219 │ 09/16/89 │ │ │ │HISTORY.DBF │ 103 │ 09/16/89 │ │ │ │PERSONS.DBF │ 24271 │ 09/16/89 │ │ │ │CUSTOMER.DBF │ 289 │ 09/16/89 │ │ │ └──────────────┴────────────┴──────────┘ │ │ ┌───────────────────────┐│ │ │ Highlight a database ││ │ │ using the ││ │ │ arrow keys, then press││ │ │ Enter/Return. ││ │ └───────────────────────┘│ │ │ └───────────────────────────────────────────────────────────────────────────┘ - The next prompt will be to select the type of Append: ┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into INVENT.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ └──────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 39 - If you are appending from another database (.DBF) then select 'Standard'. - Select the SDF option if you are appending from a 'flat' ASCII file. - Select the DELIMITED option if you are appending from a delimited ASCII file. Delimited files contain records in which the fields are separated by commas, and its character fields contained in double quotes... - If you select a Standard Append, you will then be prompted to enter the name of the database you wish to get the data from. If you selected the SDF or DELIMITED options, then enter the file name containing the data to be appended into your target database. ┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into PERSONS.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ │ Enter Database Name To Append Data FROM: PERSON1.TXT │ │ │ │ │ └──────────────────────────────────────────────────────────────────────────┘ - The number of records appended into the target database will be displayed upon completion of the task... ┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into INVENT.DBF From INVENTY.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ │ Enter Database Name To Append Data FROM: INVENTY.DBF │ │ │ │ │ │ │ │ There Were 1 Records Appended Into INVENT.DBF │ │ │ │ │ │ │ │ Press Any Key To Continue... │ │ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 40 ■ BROWSE DATABASES - Used to edit/view records in a database. Enter the database name you wish to edit/browse, or if it exists in the current directory, press enter on an empty prompt to bring up a window box to select from. ┌───────────────────────────────────────────────────────────────┐ │ Enter Database Name: INVENT.DBF │ │ │ └───────────────────────────────────────────────────────────────┘ - If there exists an index (.NDX or .NTX), with the same name as the database, it will be utilized... The DAYO Inventory indexes are the exception. They are automatically set/used. - An example of a browse screen: TJS LAB, PO BOX 585366 ┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐ │ MFG_PART DESC PRICE LIST │ │──────────────────╥────────────────────────────────╥────────────╥───────────│ │ 19730 ║ DAYO CONFIGURATION SETTINGS ║ 896.16 ║ 1792.32 │ │ 23429 ║ DAYO CUSTOMER ║ 1064.19 ║ 2128.38 │ │ 14797 ║ DAYO END OF PERIOD/DAY ║ 672.12 ║ 1344.24 │ │ 38227 ║ DAYO FINANCE,PERSONNEL,PAYROLL ║ 1736.31 ║ 3472.62 │ │ 11098 ║ DAYO INVENTORY ║ 504.09 ║ 1008.18 │ │ 17264 ║ DAYO MISC ROUTINES ║ 784.14 ║ 1568.28 │ │ 30828 ║ DAYO PICK, INVOICING ║ 1400.25 ║ 2800.50 │ │ 35760 ║ DAYO PURCHASE ORDERS ║ 1624.29 ║ 3248.58 │ │ 25896 ║ DAYO QUOTES ║ 1176.21 ║ 2352.42 │ │ 62889 ║ DAYO ROPA ║ 2856.51 ║ 5713.02 │ │ 64122 ║ DAYO ROPA/ROPC SOURCE ║ 2912.52 ║ 5825.04 │ │ 28362 ║ DAYO SALES ORDERS, P.O.S. ║ 1288.23 ║ 2576.46 │ │ 33294 ║ DAYO VENDORS ║ 1512.27 ║ 3024.54 │ │ 66588 ║ DBASE TRAINING (PER HOUR) ║ 3024.54 ║ 6049.08 │ │ 16031 ║ EOP SOURCE ║ 728.13 ║ 1456.26 │ │ 49325 ║ EXPENSES SOURCE ║ 2240.40 ║ 4480.80 │ │ 39460 ║ FINANCE SOURCE ║ 1792.32 ║ 3584.64 │ ├──────────────────╨────────────────────────────────╨────────────╨───────────┤ │ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │ └────────────────────────────────────────────────────────────────────────────┘ 51/60 DAYO Quotes, TJS LAB Page: 41 - To edit a memo field, just highlight the field, and start typing. * * * To save your work, once finished, YOU MUST PRESS Ctrl W UPON EXITING! ┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐ │ PRICE LIST YOURPART NOTES │ │───────────────────────╥────────────╥─────────────────╥─────────────────────│ │ 896.16 ║ 1792.32 ║ ║ <Memo> │ │ 1064.19 ║ 2128.38 ║ ║ <Memo> │ │ 672.12 ║ 1344.24 ║ ║ <Memo> │ │ 1736.31 ║ 3472.62 ║ ║ <Memo> │ │ 504.09 ║ 1008.18 ║ ║ <Memo> │ │ 784.14 ║ 1568.28 ║ ║ <Memo> │ │ 1400.25 ║ 2800.50 ║ ║ <Memo> │ ┌────────────────────────────[ Edit Field: NOTES ] ──────────────────────────┐ │You can edit memo fields too... │ │ │ │ │ │ │ │ │ │ │ │ │ └───────────────────────[ Esc (ABORT) Ctrl W (SAVE) ]─────────────────────┘ │ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │ └────────────────────────────────────────────────────────────────────────────┘ - Special keys for 'moving around' the BROWSE screen are: Left Arrow Key - Move to next field to your left Right Arrow Key - Move to next field to your right Ctrl Home - Go to the leftmost field Ctrl End - Go to the rightmost field (on the end of the record) Up Arrow - Move highlight to the previous record Down Arrow - Move highlight to the next record PgUp - Page up a full screen of records PgDn - Page down a full screen of records Ctrl PgUp - Go to the beginning of the file Ctrl PgDn - Go to the end or last record of the file Ctrl N - Add a record (where applicable) Ctrl U - Delete a record (where applicable) F5 - To seek/find a record based upon the active index Esc - Exit the current operation - Remember that there are many more fields to the right of the screen. Press the right arrow key to view them... DAYO Quotes, TJS LAB Page: 42 ■ COPY (.DBF) TO - Copy records to another (new) database. Use this option to copy select records into a new database or ASCII (SDF and DELIMITED) file. COPY TO can also be used to create backups of data (EG: copy to floppy). ┌─────────────────────────────[ COPY (.DBF) TO ]─────────────────────────────┐ │ │ │ Enter Database Name To COPY FROM: │ │ Enter┌────────[ PICK A DATABASE ]───────────┐y... │ │ │ FILE NAME SIZE DATE USED│ │ │ ├──────────────┬────────────┬──────────┤ │ │ │HARPS.DBF │ 375 │ 09/16/89 │ │ │ │INVENT.DBF │ 7335 │ 09/16/89 │ │ │ │SDFSTUF.DBF │ 103 │ 09/16/89 │ │ │ │MORETRAH.DBF │ 24387 │ 09/16/89 │ │ │ │AP.DBF │ 289 │ 09/16/89 │ │ │ └──────────────┴────────────┴──────────┘ │ │ ┌───────────────────────┐│ │ │ Highlight a database ││ │ │ using the ││ │ │ arrow keys, then press││ │ │ Enter/Return. ││ │ └───────────────────────┘│ └────────────────────────────────────────────────────────────────────────────┘ - The next prompt will be to select the type of COPY TO option you want: ┌──────────────────────────────[ COPY (.DBF) TO ]────────────────────────────┐ │ │ │ Enter Database Name To COPY FROM: INVENT.DBF │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ │ │ Copy Records From INVENT.DBF │ └────────────────────────────────────────────────────────────────────────────┘ - The Standard option is simply creating another database (.DBF). The SDF and DELIMITED options will create ASCII files. The STRUCTURE option creates a new database with the same file structure as the initial database (no records copied). DAYO Quotes, TJS LAB Page: 43 - The next prompt (optional), requires some knowledge of dBase (tm). This prompt is requesting the user to to enter a condition or filter. If all records are to be copied, just press Enter on an empty prompt. ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW.DBF │ │ │ │ Enter Condition: │ │ Sample condition: COST > 100 │ │ │ │ │ │ Copy Records From NEW │ └────────────────────────────────────────────────────────────────────────────┘ - This 'Condition' option is useful for coping only specific records into a new location. Any valid dBase/Clipper statement (as shown next) is fine... ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW DBF │ │ │ │ Enter Condition: PRICE>0 │ │ Sample condition: COST > 100 │ │ │ │ Copy Records From NEW │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 44 - The following window message will appear while the COPY TO routine does its task: ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW10 │ │ │ │ Enter Condition: PRICE>0 │ │ Sample cond┌───────────────────────────────────────────────┐ │ │ │┌─────────────────────────────────────────────┐│ │ │ CONDITION: ││┌───────────────────────────────────────────┐││ │ │ │││┌─────────────────────────────────────────┐│││ │ │ ││││Hold those camels while I do this COPY TO││││ │ │ │││└─────────────────────────────────────────┘│││ │ │ ││└───────────────────────────────────────────┘││ │ │ │└─────────────────────────────────────────────┘│ │ │ └───────────────────────────────────────────────┘ │ │ Copy Records From SDF To NEW10 │ └────────────────────────────────────────────────────────────────────────────┘ ■ CREATE DATABASE - Create a new database. This routine lets you create entirely new database structures. At the FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the size/length of the character and/or numeric field. At the FIELD_DEC field, enter the number of decimals for the numeric field. ┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │────────────╥────────────╥───────────╥───────────│ │ ║ ║ 0 ║ 0 │ │ ║ ║ ║ │ │ ║ ║ ║ │ ┌─────────────│ ║ ║ ║ │────────────┐ │ │ ║ ║ ║ │ │ │ ENTER TH│ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ └─────────────│ ║ ║ ║ │────────────┘ │────────────╨────────────╨───────────╨───────────│ │ Press Enter to edit any field... │ └──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘ DAYO Quotes, TJS LAB Page: 45 * * * TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST * * * IT IS SLIGHTLY BOTHERSOME SORRY! WANT YOU TO THINK ABOUT WHAT YOU ARE DOING... *** If any error is made in this routine, you will experience an error, either immediately, or when you start to edit the new database. This error may even cause your computer to hang! *** Be sure to Press: Ctrl W when you are finished and satisfied. Pressing Esc will just negate your efforts.. ┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │────────────╥────────────╥───────────╥───────────│ │ NAME ║ C ║ 30 ║ 0 │ │ AGE ║ N ║ 5 ║ 1 │ │ DEAD ║ L ║ 1 ║ 0 │ │ BIRTHDATE ║ D ║ 8 ║ 0 │ ┌─────────────│ REMARKS ║ M ║ 10 ║ 0 │────────────┐ │ │ ║ ║ 0 ║ 0 │ │ │ ENTER TH│ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ └─────────────│ ║ ║ ║ │────────────┘ │ ║ ║ ║ │ │────────────╨────────────╨───────────╨───────────│ │ Press Enter to edit any field... │ └──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘ DAYO Quotes, TJS LAB Page: 46 ■ DELETE RECORDS - Delete selected records from databases. The first prompt is for the name of the database you wish to mark records for deletion. Like many of the other routines, you can press enter on an empty prompt to bring up all databases that exist in the current directory: ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │D.DBF │ 259 │ 09/16/89 │ │DDD.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SDF.DBF │ 7335 │ 09/16/89 │ │TRASH.DBF │ 24387 │ 09/16/89 │ │XXX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌────────────────────────[ DELETE SELECTED RECORDS ]│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ │ │ └────────────────────────────────────────────────────────────────────────────┘ - After selecting the database, all its fields will be presented atop the screen so as to aid the user in entering a condition/filter. The use of the condition prompt is NOT optional, so some knowledge of dBase/Clipper syntax is required. Note the use of the Clipper Function: EMPTY(). ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌────────────────────────[ DELETE SELECTED RECORDS ]─────────────────────────┐ │ Enter Database Name: TRASH │ │ Delete Records For Condition: EMPTY(PART) │ │ Sample condition: COST > 100 │ │ CONDITION: EMPTY(PART) │ │ Number of Records Deleted: 208 │ │ Press any key to continue... │ └────────────────────────────────────────────────────────────────────────────┘ - The number of records deleted will be displayed upon the screen as depicted just above... DAYO Quotes, TJS LAB Page: 47 ■ ERASE FILE - Erase a file (forever!). Use this option with extreme care! Again, be careful! ANY FILE SELECTED WITH THIS OPTION WILL BE PERMANENTLY REMOVED FROM EXISTENCE NO SECOND CHANCES HERE... - The first prompt is for the file name. You can press enter on an empty prompt to bring up a window selection of all files in the current directory. ┌────────────────────────┐ ┌────────[ ERASE THE FILE ]────────────┐ │ Highlight a file │ │ FILE NAME SIZE DATE USED│ │ using the │ ├──────────────┬────────────┬──────────┤ │ arrow keys, then press │ │B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │ │BKDOOR.$$$ │ 8192 │ 09/16/89 │ └────────────────────────┘ │BKDOOR.DOC │ 37029 │ 09/17/89 │ │BKDOOR.ZIP │ 19415 │ 09/16/89 │ │D.DBF │ 259 │ 09/16/89 │ │D.DBT │ 512 │ 09/16/89 │ │DAYOBK.BAK │ 36879 │ 09/16/89 │ │DAYOBK.LIB │ 36879 │ 09/16/89 │ │DAYOBK.LST │ 2056 │ 09/16/89 │ │DAYOBK.OBJ │ 35585 │ 09/16/89 │ │DAYOCAL.MAP │ 35 │ 09/16/89 │ │DDD.DBF │ 375 │ 09/16/89 │ │DDD.DBT │ 512 │ 09/16/89 │ │DDD.NTX │ 2048 │ 09/16/89 │ │DEMO.EXE │ 245404 │ 09/16/89 │ └──────────────┴────────────┴──────────┘ More - To ERASE a file, just highlight it, then press Enter... ■ EXIT TO DOS - This option will close all open files and databases and exit to DOS without having to return to the main menu exit routine. DAYO Quotes, TJS LAB Page: 48 ■ INDEX A DATABASE - You will be prompted to select the database you wish to index. After selecting the database, by typing in the name or pressing Enter on an empty prompt (then selecting from the window), you will be given a listing of all fields in that database atop the screen. ┌────────[ PICK A DATABASE ]───────────┐. │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DAD.DBF │ 259 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SPW.DBF │ 7335 │ 09/16/89 │ │SOW.DBF │ 103 │ 09/16/89 │ │BOY.DBF │ 24387 │ 09/17/89 │ │SHI.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌───────────────────[ INDEX A DATABASE ]───│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ └───────────────────────────────────────────────────────────────┘ - You will now be prompted to enter the name of the Index File. It will be (by default), named exactly the same as the selected database, with the exception of the extension. This will default to .NDX or .NTX depending on whether you linked NDX.OBJ with your application. *** Remember that the BROWSE routine only looks at indexes with the same name as the database. ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ INDEX A DATABASE ]────────────────────────┐ │ Enter Name of Index File: TRASH.NTX │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 49 - At the prompt for the index key, enter a field name, or a valid dBase/Clipper expression. ╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ INDEX A DATABASE ]────────────────────────┐ │ Enter Name of Index File: TRASH.NTX │ │ Enter the Key Expression: PART+MFG_PART │ └───────────────────────────────────────────────────────────────┘ ■ LIST FIELDS - List fields to screen or printer. This routine is a great tool for providing simple reports and lists. The first prompt will be for the database you wish to work with. Type the name of the file, or press Enter on an empty prompt to bring up a window of all databases in the current directory for selection. ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │INVEND.DBF │ 259 │ 09/16/89 │ │INVENT.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SOMEDAY.DBF │ 7335 │ 09/16/89 │ │TANGO.DBF │ 103 │ 09/16/89 │ │AP.DBF │ 24387 │ 09/17/89 │ │BACKUP.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌──────────────────────────────────────────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 50 - The next prompt is for a condition or filter. This makes it possible to list only specific records that meet that condition you enter. The condition must be a valid dBase/Clipper expression, or none (to list all). ╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌─────────────────────────────────────────────────────┐ │ Enter Filter: │ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ └─────────────────────────────────────────────────────┘ ┌───────────────────────────────────────────────────────────────┐ │ Enter Database Name: │ │ │ └───────────────────────────────────────────────────────────────┘ - A window box appears next displaying all the fields in the selected database and an option to list all fields. Highlight any combination of fields ( or ALL) that you want listed. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║ ├─────────────────┤ ║ ╚═│■■ ALL ■■ │═══════════════════════════════════════════════════════╝ │RECNO() │ │MFG_PART │ │PRICE │ │YOURPART │ ┌────────────────────────────────────────────────────┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 51 - The fields you select will be displayed at center top of screen. Press Esc to exit the "PICK THE FIELDS YOU WANT LISTED" window. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║ ║N├─────────────────┤ │PART │ ║ ╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝ │RECNO() │ │PRICE │ │PART │ └────────────────────┘ │PRICE │ │YOURPART │ ┌────────────────────────────────────────────────────┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ - At the next prompt, you can send the list to the SCREEN, PRINTER OR FILE. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║ ║N├─────────────────┤ │PART │ ║ ╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝ │RECNO() │ │PRICE │ │PART │ └────────────────────┘ │DESC┌──────────────────────────────────────────────────────────────────┐ │PRIC│ Do you want to print the list to the SCREEN or PAPER or FILE ? │ │LIST│ │ │YOUR└──────────────────────────────────────────────────────────────────┘─┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 52 - The list is very simple, and if displayed onto the screen, may look like the following: PART MFG_PART PRICE 4523 0.00 DAYO9S 41926 1904.34 DAYO10S 13564 616.11 DAYOCOMP 45625 2072.37 DAYOALLS 43159 1960.35 INDEXER 50558 2296.41 INDEXERS 51791 2352.42 5 DEMO 4932 224.04 DAYO13S 20963 952.17 MENUS 53024 2408.43 OFFSITEP 56724 2576.46 ONSITEP 57957 2632.47 DAYO2S 24662 1120.20 DAYO9 40693 1848.33 DAYO10 12331 560.10 DAYOCAL$ 44392 2016.36 DAYO13 19730 896.16 DAYO2 23429 1064.19 DAYO11 14797 672.12 DAYO8 38227 1736.31 DAYO1 11098 504.09 DAYO12 17264 784.14 DAYO5 30828 1400.25 ......PRESS ANY KEY TO CONTINUE...... ■ MODIFY DATABASE - Change the fields/structure of a database. You can add new fields, delete fields, change the length and type of field in any of the databases. At the FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the size/length of the character and/or numeric field. At the FIELD_DEC field, enter the number of decimals for the numeric field. ******************************************************** *** TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST *** *** IT IS SLIGHTLY BOTHERSOME SORRY! *** ******************************************************** *** If any error is made in this routine, you will experience an error, either immediately, or when you start to access the database. This error may even cause your computer to hang! DAYO Quotes, TJS LAB Page: 53 *** Be sure to Press: Ctrl W when you are finished and satisfied. Pressing Esc will just negate your efforts.. ■ PACK DATABASE - Pack a database (removed deleted records). This option will permanently remove any records marked for deletion. This is another routine you should use with great care! As in many of the other of the routines, you will be prompted to enter the name of the database you wish to pack. Enter the name or press Enter on an empty prompt to view the window. ┌─────┐ │PACK!│ └─────┘ ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │GOODDATA.DBF │ 259 │ 09/16/89 │ │HAP.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SDF.DBF │ 7335 │ 09/16/89 │ │LOIN.DBF │ 103 │ 09/16/89 │ │TRASH.DBF │ 24387 │ 09/17/89 │ │FIX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌──────────────────────────────────────────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ └──────────────────────────────────────────└────────────────────────┘ - After selecting the database, you will be prompted to respond with a Yes or No (to Pack or not to Pack...). This is the last chance you have to change your mind... ┌──────────────────────────────────────────────────────────────────────────┐ │ PACK TOM3 │ │ Are you sure you want to PACK (remove deleted records) ? N │ └──────────────────────────────────────────────────────────────────────────┘ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 54 ■ RECALL RECORDS - Recalls records previously marked for deletion. This option is identical to the DELETE RECORDS option discussed earlier... ■ RETURN TO MENU - Returns to the procedure that called MISC Routines. ■ RUN (DOS COMMAND) - Run a DOS command (EG: dir/w). This option is helpful in that it allows you to run programs at the DOS level (within memory constraints). ┌───────────────────────────────────────────────────────────────────────────┐ │ RUN CD\DOS │ └───────────────────────────────────────────────────────────────────────────┘ - One useful option is to type and Enter: COMMAND at this prompt. You will be running another DOS Shell totally out of the program (it still is in memory though). ┌───────────────────────────────────────────────────────────────────────────┐ │ RUN COMMAND │ └───────────────────────────────────────────────────────────────────────────┘ - Press and Enter: EXIT to return to your Clipper Application. EG: The COMPAQ Personal Computer MS-DOS Version 3.31 (C) Copyright Compaq Computer Corp. 1982, 1987 (C) Copyright Microsoft Corp. 1981, 1987 C:\KISBBS>EXIT DAYO Quotes, TJS LAB Page: 55 ■ SIMPLE EDITOR - A simple editor and word processor. Use this option to create and read simple TEXT files. File size is limited to your machines capabilities or 32,000k. The first prompt is for the name of the file you wish to edit. Type in the name, or press Enter on an empty prompt to bring up a window option box containing all files in the current directory. ┌────────────────────────┐ ┌──────────[ EDIT THE FILE ]───────────┐ │ Highlight a file │ │ FILE NAME SIZE DATE USED│ │ using the │ ├──────────────┬────────────┬──────────┤ │ arrow keys, then press │ │B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │ │BKDOOR.DOC │ 56356 │ 09/17/89 │ └────────────────────────┘ │BKDOOR.ZIP │ 19415 │ 09/16/89 │ │DAYOBK.LIB │ 36879 │ 09/16/89 │ │DAYOBK.LST │ 2056 │ 09/16/89 │ ┌────────│DAYOBK.OBJ │ 35585 │ 09/16/89 │────────────────────────────┐ │ Enter t│DAYOCAL.MAP │ 35 │ 09/16/89 │ │ │ Press E│DDD.DBF │ 375 │ 09/16/89 │urrent directory listing. │ └────────│DDD.DBT │ 512 │ 09/16/89 │────────────────────────────┘ │DDD.NTX │ 2048 │ 09/16/89 │ │DEMO.EXE │ 245404 │ 09/16/89 │ │DEMO.MAP │ 7780 │ 09/16/89 │ └──────────────┴────────────┴──────────┘ More - *** Note, this routine will try to load binary files (.EXE, .OBJ, .etc...), so be careful at what you select for viewing/editing. - If you make ANY changes to the file, You MUST PRESS Ctrl W to SAVE those changes. If you exit with an Esc, all changes will be lost! ┌──────────────────────────────[ SIMPLE EDITOR ]─────────────────────────────┐ │CLIPPER demo │ │CLIPPER MISC │ │KWAIT 10 │ │LIB MISC-+MISC,MISC.LST,MISC │ │KWAIT 10 │ │TLINK DEMO,,,MISC \CLIPPER\CLIPPER \CLIPPER\EXTEND │ │KWAIT 10 │ │DEMO │ └────────────────────────────────────────────────────────────────────────────┘ Esc (ABORT) Ctrl W (SAVE) Initial Size: 222 1/0 DAYO Quotes, TJS LAB Page: 56 - Special keys for 'moving around' the SIMPLE EDITOR screen are: Left Arrow Key - Move to your left Right Arrow Key - Move to your right Ctrl Home - Go to the top, leftmost corner of window Ctrl End - Go to the bottom, rightmost corner of window Up Arrow - Move up one line Down Arrow - Move down one line PgUp - Page up a full screen PgDn - Page down a full screen Ctrl PgUp - Go to the beginning of the file Ctrl PgDn - Go to the end of the file * F2 - Import text from a text file * Ctrl W - Save Changes and Exit * Esc - ABORT Changes and Exit The margin may exceed the boundaries on the right side of the screen, but the text is easily accessed using the special keys above... ■ SORT DATABASE - This option takes a database, sorts it, and copies the result into a new database. The first prompt is for the name of the database you want to sort. Enter the name, or press Enter on an empty prompt to bring up a window box containing all databases in the current directory. ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DOG.DBF │ 259 │ 09/16/89 │ │CAT.DBF │ 375 │ 09/16/89 │ │CAR.DBF │ 195 │ 09/17/89 │ │BAM.DBF │ 7335 │ 09/16/89 │ │HARP.DBF │ 103 │ 09/17/89 │ │TRAIN.DBF │ 24387 │ 09/17/89 │ │HIPPY.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌───────────────────[ SORT A DATABASE ]────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ │ │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 57 - The next prompt is for the name of the database you will be creating with the sorted data. ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ SORT A DATABASE ]─────────────────────────┐ │ Enter Database Name: INVNET.DBF │ │ Enter Name of Sorted File: INVNET1.DBF │ │ │ └───────────────────────────────────────────────────────────────┘ - The next prompt is for the sort field (limited to 1 field)... ╒╔═════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ SORT A DATABASE ]─────────────────────────┐ │ Enter Database Name: TOM.DBF │ │ Enter Name of Sorted File: TOM1.DBF │ │ Enter the Key Expression: PART │ └───────────────────────────────────────────────────────────────┘ ■ TYPE (PRINT) FILE - Prints an ASCII/text file to screen or printer. The first prompt is for the file name. ┌───────────────────────[ TYPE TO SCREEN OR PRINTER ]────────────────────────┐ │ Enter the ASCII/TEXT file to TYPE: KISBBS.DOC │ │ Press Enter/Return on an empty field to get a current directory listing. │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 58 - The display of the file (any type), is continuous, but can be paused by any key (except the Enter & Esc keys). Pressing the Enter key will slow the printing of the file onto the screen. Press Esc to Abort the display... A sample display: FUNCKEY...........MISC FUNIQUE...........MISC FZAP..............MISC GET_PIC1..........MISC ISDATA............MISC ISDBF.............MISC MENU_KEY..........MISC MISC..............MISC OKFILE............MISC PACKIT............MISC PICKDBF...........MISC PROCLIST..........MISC SHOW_INS2.........MISC STATLINE2.........MISC TOG_INS2..........MISC XKEY_CLEAR........MISC XKEY_NORM.........MISC XMEMO.............MISC MISC BKDOOR BROWSEIT CENTER1 COLORSET DBFUNCT DBFUNCT6 EDITOR FACHOICE FAPPEND FCOPY2 FDBF1 FDELETE FERASE FILESZ FILE_UDF FILT FINDER FINDEX FMAKEDB FMODYDB FNEW FRECALL FRUN FSCROLL1 FSORT FTYPEIT FUNCKEY FUNIQUE FZAP GET_PIC1 ISDATA ISDBF MENU_KEY MISC OKFILE PACKIT PICKDBF PROCLIST SHOW_INS2 STATLINE2 TOG_INS2 XKEY_CLEAR XKEY_NORM XMEMO PRESS ANY KEY TO CONTINUE... ■ ZAP DATABASE - Totally erase all records in database (forever!). When you want to remove every record from a database, then use this option. Use with EXTREME CAUTION! The first prompt is for the file name. Enter the name of the database you are to 'clean out', or press Enter to select the database from a window containing all databases in the current directory. DAYO Quotes, TJS LAB Page: 59 ┌────┐ │ZAP!│ └────┘ ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DENVER.DBF │ 259 │ 09/16/89 │ │OHIO.DBF │ 375 │ 09/16/89 │ │NEWYORK.DBF │ 195 │ 09/17/89 │ │MONTANA.DBF │ 7335 │ 09/16/89 │ │SC.DBF │ 259 │ 09/17/89 │ │EARS.DBF │ 103 │ 09/17/89 │ │FRUIT.DBF │ 24387 │ 09/17/89 │ ┌────────────────────────┐ │MATH.DBF │ 259 │ 09/17/89 │ │ Highlight a database │ │CARROTS.DBF │ 289 │ 09/16/89 │ │ using the │ └──────────────┴────────────┴──────────┘───│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ └──────────────────────────────────────────└────────────────────────┘ - You will be prompted one last time as to whether you still want to ZAP the selected database. Press Y for Yes, N for No... ┌────┐ │ZAP!│ └────┘ ┌──────────────────────────────────────────────────────────────────────────┐ │ ZAP TRASH │ │ Are you sure you want to ZAP (remove all records permanantly) ? N │ │ │ └──────────────────────────────────────────────────────────────────────────┘ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 60 ■ HELP SCREENS - While in the browse screens, some of the option windows, and in the SIMPLE EDITOR, pressing the F1 key, will display a help screen. - BROWSE help: ┌──────────────────────[ DAYOQUO HELP: DBEDIT, 0, ]─────────────────────────┐ │ │ │- Special keys for 'moving around' the BROWSE screen are: │ │ │ │ Left Arrow Key - Move to next field to your left │ │ Right Arrow Key - Move to next field to your right │ │ Ctrl Home - Go to the leftmost field │ │ Ctrl End - Go to the rightmost field (on the end of the record)│ │ Up Arrow - Move highlight to the previous record │ │ Down Arrow - Move highlight to the next record │ │ PgUp - Page up a full screen of records │ │ PgDn - Page down a full screen of records │ │ Ctrl PgUp - Go to the beginning of the file │ │ Ctrl PgDn - Go to the end or last record of the file │ │ Ctrl N - Add a record (where applicable) │ │ Ctrl U - Delete a record (where applicable) │ │ F5,F6,F7 - To seek/find a record based upon the active index │ │ Esc - Exit the current operation │ │ │ │ Remember that there are many more fields to the right of the screen. │ │ Press the right arrow key to view them... │ └────────────────────────────────────────────────────────────────────────────┘ - Option Box Help: ┌───────────────────────[ DAYOQUO HELP: ACHOICE, 0, ]───────────────────────┐ │ │ │ │ │ │ │ │ │ - Special keys for 'moving around' the Option Box are: │ │ │ │ Up Arrow - Move up one option │ │ Down Arrow - Move down one option │ │ PgUp - Page up multiple records │ │ PgDn - Page down multiple records │ │ Esc - ABORT and Exit │ │ │ │ │ │ After highlighting the option you desire, press Enter... │ │ │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO Quotes, TJS LAB Page: 61 - Editor help: ┌──────────────────────[ DAYOQUO HELP: MEMOEDIT, 0, ]───────────────────────┐ │ │ │ - Special keys for 'moving around' the EDITOR screen are: │ │ │ │ Left Arrow Key - Move to your left │ │ Right Arrow Key - Move to your right │ │ Ctrl Home - Go to the top, leftmost corner of window │ │ Ctrl End - Go to the bottom, rightmost corner of window │ │ Up Arrow - Move up one line │ │ Down Arrow - Move down one line │ │ PgUp - Page up a full screen │ │ PgDn - Page down a full screen │ │ Ctrl PgUp - Go to the beginning of the file │ │ Ctrl PgDn - Go to the end of the file │ │ Ctrl W - SAVE Changes and Exit │ │ Esc - ABORT Changes and Exit │ │ F2 - Import another text file into your document │ │ │ │ The margin may exceed the boundaries on the right side of the screen, │ │ but the text is easily accessed using the special keys above... │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ ■ EXPANDED HELP After Version 1.3, expanded help routines were added to all DAYO modules. At almost all prompts and menus you can press F1 for help. Help can be a function key message as displayed on previous page, a message that you have created (user defined & inputted), or the ability to read the documentation on the screen (saves paper). DAYO Quotes, TJS LAB Page: 62 ■ USER DEFINED & INPUTTED HELP SCREENS/MESSAGES If you press F1 and no user defined & inputted message exists for that section of the program you are currently in you will receive a message to this effect, and then a blank/empty screen. The editing keys for this option are the same as for the Simple Editor (previous page). DAYOPAY V1.3, TJS LAB ┌────[August 1990]───┐ ┌──────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐ │ │ │ │ │ │ │ │ │ │ │ │ │ ╔════════════════════════════════════════════════════════╗ │ │ ║ No Online Help Messages Exist for this prompt... ║ │ │ ║ ║ │ │ ║ You can type in any help message you wish, or ║ │ │ ║ press F1 to view the document for DAYOPAY. ║ │ │ ║ ║ │ │ ║ ║ │ │ ║ Press any key to continue... ║ │ │ ╚════════════════════════════════════════════════════════╝ │ │ │ │ │ ├───────────────────────────────────────────────────────────────────────────┤ │ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) │ └───────────────────────────────────────────────────────────────────────────┘ If you wish to input anything at this point, just type whatever you wish, remembering to press Ctrl W to save all changes. Pressing Esc will not save ANY changes ( all effort you put into writing a help message will be lost! ). DAYO Quotes, TJS LAB Page: 63 DAYOPAY V1.3, TJS LAB ┌────[August 1990]──┐ ┌───────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐ │ │ │ │ │ │ │ │ │ Type in anything you wish about this portion of the program! │ │ │ │ The length of this file can be many pages... │ │ │ │ Be sure to press Ctrl W to save any changes/additions you make to this │ │ screen. │ │ │ │ │ │ │ │ │ │ │ │ │ ├────────────────────────────────────────────────────────────────────────────┤ │ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) 13/4 │ └────────────────────────────────────────────────────────────────────────────┘ ■ VIEW DOCUMENTATION ONSCREEN To view the documentation for the module you are in, it must first exist in the current directory. Document files are named the same as the module, and have the extension of '.DOC', ie: DAYOINV.DOC, DAYOPOS.DOC, DAYOPAY.DOC. Press F1 in the User Defined & Inputted Help Message screen to display the document (user manual). The special keys in this option are displayed in the Help Screen (press F1 again) for this option: ╔══════════════════════════════════════════════════════════════════════════╗ ║ While viewing the document for DAYOPAY the keyboard is configured ║ ║ as followed: ║ ║ ║ ║ Esc Exit ║ ║ F5 Find a string. This search is not case sensitive ║ ║ Examples: PAGE: 50 ║ ║ INTRODUCTION ║ ║ REPORTS ║ ║ Home Return to the beginning of the document ║ ║ End Go to the bottom of the document ║ ║ PgUp Page up ║ ║ ║ ║ Any other key moves acts like PgDn (page down) ║ ║ ║ ║ Press any key to continue... ║ ╚══════════════════════════════════════════════════════════════════════════╝ DAYO Quotes, TJS LAB Page: 64 ■ DATABASE STRUCTURE Database: QUOTES.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 QUOTE Numeric 6 1 6 2 CUSTOMER Numeric 6 7 12 3 SHIPNAME Character 30 13 42 4 SHIPADDR1 Character 30 43 72 5 SHIPADDR2 Character 30 73 102 6 SHIPCITY Character 17 103 119 7 SHIPSTATE Character 2 120 121 8 SHIPZIP Character 10 122 131 9 PHONE Character 14 132 145 10 TYPE Character 3 146 148 11 TERMS Character 20 149 168 12 SHIPPER Character 20 169 188 13 DATE Date 8 189 196 14 TIME Character 8 197 204 15 REG Character 3 205 207 16 BY Character 30 208 237 17 SALESPER Character 3 238 240 18 CUST_PO Character 15 241 255 19 TAXRATE Numeric 5 3 256 260 20 TAXES Numeric 10 2 261 270 21 ADJUST Numeric 10 2 271 280 22 FREIGHT Numeric 10 2 281 290 23 SUBTOTAL Numeric 10 2 291 300 24 OPEN Logical 1 301 301 25 PAID Numeric 10 2 302 311 26 COMMENT Character 50 312 361 27 PRINTED Logical 1 362 362 ───── Total 363 Database: QUOTESD.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 QUOTE Numeric 6 1 6 2 ITEM Character 12 7 18 3 DESC Character 30 19 48 4 QTY Numeric 7 49 55 5 PRICE Numeric 10 2 56 65 6 COST Numeric 10 2 66 75 7 TAXABLE Logical 1 76 76 8 DATE Date 8 77 84 ───── Total 85 DAYO Quotes, TJS LAB Page: 65 Database: INV.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 ITEM Character 12 1 12 2 DESC Character 30 13 42 3 ONHAND Numeric 7 43 49 4 ONORDER Numeric 7 50 56 5 BO Numeric 7 57 63 6 SOLDPTD Numeric 7 64 70 7 SOLDYTD Numeric 7 71 77 8 VENDITEM Character 12 78 89 9 VENDOR Character 10 90 99 10 DATE Date 8 100 107 11 LASTDATE Date 8 108 115 12 COST Numeric 10 2 116 125 13 AVGCOST Numeric 10 2 126 135 14 REALCOST Numeric 10 2 136 145 15 RETAIL Numeric 10 2 146 155 16 PRICE Numeric 10 2 156 165 17 STOCKLEVEL Numeric 7 166 172 18 TYPE Character 3 173 175 19 CLASS Character 3 176 178 20 TAXABLE Logical 1 179 179 21 SERIALNO Logical 1 180 180 22 WEIGHT Numeric 8 2 181 188 23 UNIT Character 3 189 191 24 LOCATION Character 3 192 194 ────────── ───── Total 195 DAYO Quotes, TJS LAB Page: 66 Database: CUSTOMER.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 CUSTOMER Numeric 6 1 6 2 NAME Character 30 7 36 3 ATTN Character 30 37 66 4 ADDR1 Character 30 67 96 5 ADDR2 Character 30 97 126 6 CITY Character 22 127 148 7 STATE Character 2 149 150 8 ZIP Character 10 151 160 9 SHIPNAME Character 30 161 190 10 SHIPADDR1 Character 30 191 220 11 SHIPADDR2 Character 30 221 250 12 SHIPCITY Character 22 251 272 13 SHIPSTATE Character 2 273 274 14 SHIPZIP Character 10 275 284 15 PHONE Character 14 285 298 16 SALESPER Character 3 299 301 17 TAXRATE Numeric 5 3 302 306 18 TERMS Character 20 307 326 19 SHIPPER Character 20 327 346 20 DATE Date 8 347 354 21 LASTDATE Date 8 355 362 22 TYPE Character 3 363 365 23 CLASS Character 3 366 368 24 PBM Numeric 6 3 369 374 25 PBL Numeric 6 3 375 380 26 SALESPTD Numeric 10 2 381 390 27 SALESYTD Numeric 10 2 391 400 28 DUE Numeric 10 2 401 410 29 PAID_PURC Numeric 10 2 411 420 30 LIMIT Numeric 10 2 421 430 31 ACTIVE Logical 1 431 431 ───── Total 432 DAYO Quotes, TJS LAB Page: 67 Database: TEMPLATE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TEMPLATE Numeric 6 1 6 2 ITEM Character 12 7 18 3 DESC Character 30 19 48 4 QTY Numeric 7 49 55 5 PRICE Numeric 10 2 56 65 6 DATE Date 8 66 73 ───── Total 74 Database: TAXCODE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TAXCODE Character 1 1 1 2 TAXRATE Numeric 5 3 2 6 ───── Total 7 Database: TYPE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TYPE Character 3 1 3 2 DESC Character 30 4 33 ───── Total 34 Database: TERMS.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TERMS Character 20 1 20 ───── Total 21 Database: SHIPPER.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 SHIPPER Character 20 1 20 ───── Total 21 DAYO Quotes, TJS LAB Page: 68 ■ DATA DICTIONARY Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── ACTIVE L 1 0 CUSTOMER.DBF Not used by DAYO QUOTES ADDR1 C 30 0 CUSTOMER.DBF 1st line of the customers address ADDR2 C 30 0 CUSTOMER.DBF 2nd line of the customers address ADJUST N 10 2 QUOTES.DBF Invoice adjustments amount ATTN C 30 0 CUSTOMER.DBF Name of the customer contact/POC BY C 30 0 QUOTES.DBF Operator Name CITY C 22 0 CUSTOMER.DBF Customers city CLASS C 3 0 CUSTOMER.DBF Your customer classification code COMMENT C 50 0 QUOTES.DBF Invoice/Quote comment field COST N 10 2 QUOTESD.DBF Cost to you (from vendor) for an item CUSTOMER N 6 0 QUOTES.DBF Customer number CUSTOMER.DBF CUST_PO C 15 0 QUOTES.DBF Purchase Order of the customer/ client DATE D 8 0 QUOTESD.DBF Date the record was created TEMPLATE.DBF QUOTES.DBF CUSTOMER.DBF DESC C 30 0 QUOTESD.DBF Item Description TYPE.DBF Type Description TEMPLATE.DBF Item Description DUE N 10 2 CUSTOMER.DBF Balance Due for products purchased FREIGHT N 10 2 QUOTES.DBF Invoice freight amount ITEM C 12 0 QUOTESD.DBF Item number. Sometimes referred TEMPLATE.DBF to as a part number, product and/ or line item LASTDATE D 8 0 CUSTOMER.DBF Date of last transaction LIMIT N 10 2 CUSTOMER.DBF Credit limit NAME C 30 0 CUSTOMER.DBF 'Bill To' Name of the Customer OPEN L 1 0 QUOTES.DBF Not used with DAYO Quotes, but is a flag to denote whether the record should be deleted/removed PAID N 10 2 QUOTES.DBF Amount of money collected from the customer/client PAID_PURC N 10 2 CUSTOMER.DBF Amount collect for invoices PBM N 6 3 CUSTOMER.DBF Price Book Margin Points PBL N 6 3 CUSTOMER.DBF Price Book Discount of List PHONE C 14 0 QUOTES.DBF Customer/client Telephone number CUSTOMER.DBF PRICE N 10 2 QUOTESD.DBF Cost to the customer/client TEMPLATE.DBF PRINTED L 1 0 QUOTES.DBF Flag to denote that the invoice has been printed QTY N 7 0 QUOTESD.DBF Quotes quantity TEMPLATE.DBF Template quantity DAYO Quotes, TJS LAB Page: 69 Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── QUOTE N 6 0 QUOTESD.DBF Quotes number QUOTES.DBF REG C 3 0 QUOTES.DBF Not used by DAYO Quotes SALESPER C 3 0 CUSTOMER.DBF Sales person responsible for the QUOTES.DBF invoice/quote SALESPTD N 10 2 CUSTOMER.DBF Total sales this period SALESYTD N 10 2 CUSTOMER.DBF Total sales this year SHIPADDR1 C 30 0 CUSTOMER.DBF Ship To address line 1 QUOTES.DBF SHIPADDR2 C 30 0 CUSTOMER.DBF Ship To address line 2 QUOTES.DBF SHIPCITY C 17 0 CUSTOMER.DBF Ship To city QUOTES.DBF SHIPNAME C 30 0 CUSTOMER.DBF Ship To name QUOTES.DBF SHIPPER C 20 0 QUOTES.DBF Shipper/method of shipment SHIPPER.DBF CUSTOMER.DBF SHIPSTATE C 2 0 CUSTOMER.DBF Ship To state QUOTES.DBF SHIPZIP C 10 0 QUOTES.DBF Ship To zip code CUSTOMER.DBF STATE C 2 0 CUSTOMER.DBF Customers state SUBTOTAL N 10 2 QUOTES.DBF Subtotal of Detail line items TAXABLE L 1 0 QUOTESD.DBF If set to 'Y' (true), then the item is taxable TAXCODE C 1 0 TAXCODE.DBF Tax code which relates to a tax rate TAXES N 10 2 QUOTES.DBF Total taxes for an invoice/quote TAXRATE N 5 3 TAXCODE.DBF Tax rate to be charged a customer/ QUOTES.DBF client CUSTOMER.DBF TEMPLATE N 6 0 TEMPLATE.DBF Template number TERMS C 20 0 CUSTOMER.DBF Method of payment for invoices TERMS.DBF QUOTES.DBF TIME C 8 0 QUOTES.DBF Time 'HH:MM:SS' that a transaction took place TYPE C 3 0 TYPE.DBF Type of invoice. For example, a QUOTES.DBF regular sales would be 'REG', a CUSTOMER.DBF refund would be 'Ref' ZIP C 10 0 CUSTOMER.DBF Customers zip code DAYO Quotes, TJS LAB Page: 70 ■ DAYO QUOTES MAINTENANCE & QUIRKS - After using DAYO Quotes for a any period of time, you will need to 'clean out' deleted and unneeded Quotes from the databases: QUOTES.DBF and QUOTESD.DBF. This task can be accomplished by deleting the records from a browse screen, then performing the 'PACK' option from the MISC ROUTINES. Prior to performing this 'clean up', be sure to do a good backup of the Quotes databases. The backup is especially important since you will be permanently removing the records. - On occasion (maybe an under statement), index files will get corrupted, especially on networks. To 'fix' a corrupted index requires that everyone 'get out of' the DAYO databases, and then perform a reindexing (actually a recreation of the indexes). The reindex is accomplished by running the DAYO Quotes program with a parameter of 'INDEX' (or using DAYO X). ie: C:\>DAYOQ INDEX - If you are on a multiuser network, you must 'flag' (change file attributes) of all files to make them sharable, readable and writable. Note that the command/program 'flag' may be called by a different name on your network. ie: E:\>FLAG *.NTX SRW or just to be safe, go ahead and flag all files in the DAYO directory: E:\>FLAG *.* SRW - Indexes are recreated once every day. This is automatically performed by the first user to run DAYO Quotes. This process will take more time as your files get larger. This process should take place daily, but you can run it at night with a batch file that waits until after midnight (ie: DAYO Clock), or a with most scheduling programs. All other users and computers must be out of the databases, or the procedure will not occur properly. Remember to 'flag' the files sharable, readable and writable. - Backups of your data and configuration files should take place daily! You have no doubt heard many scare stories. They are all true! The key files that need to be backed up all have the extension of .DBF, and .CFG. The .DBF files are your databases. The .CFG file(s) contain your configuration information (as seen in the Configuration module). DAYO Quotes, TJS LAB Page: 71 - If you are on a network, It is NOT recommended that you use dBase III+ with the databases. It may write an end of file marker not always recognized by DAYO. Appending additional records to the database after this point often leads/creates a 'bad record' in the database. - If you must use dBase (tm) with DAYO Quotes, and you are on a PC based network/LAN, be sure to SET EXCLUSIVE OFF before you open ANY databases. This will allow the opened databases to be shared, and more importantly, prevent a user (or all users!) from 'crashing'! - If the SIMPLE EDITOR tends to 'hang' your CPU, even on small files, then do not use it... Hope to fix this 'feature' with the next upgrade... - If you require an additional decimal for your taxrate (ie: 0.0625), then you will have to modify the TAXRATE field in the databases TAXCODES.DBF, INVOICE.DBF, QUOTES.DBF, CUSTOMER.DBF, ARH.DBF. Use the MODIFY DATABASE option in the MISC ROUTINES to change the length from 5 to 6, and the number of decimals from 3 to 4. ┌───────[ MODIFY STRUCTURE: TAXCODE.DBF ]─────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │════════════╦════════════╦═══════════╦═══════════│ │ TAXCODE ║ C ║ 1 ║ 0 │ │ TAXRATE ║ N ║ 6 ║ 4 │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │════════════╩════════════╩═══════════╩═══════════│ │ Press Enter to edit any field... │ └───────[PRESS Ctrl W TO SAVE AND EXIT]─────────┘ DAYO Quotes, TJS LAB Page: 72 ■ TJS 'Computer' LAB TJS LAB is an association of programmers and technicians that produce customized, multiuser software for the PC based network (ie: Novell and others). Our specialties include Inventory Control, PC Communications/EDI, Management, Reports (standard and graphic), Data Conversions, and Accounting (A/R, A/P). A unique feature of TJS LAB is that our software is by default, multiuser. 'Standalone' applications are the exception! All our applications are written in Clipper, Basic, or C (preferably Basic or Clipper). We will license all our application source codes. We produce applications that work, are easy to use, and are inexpensive! Want a change? Want an enhancement! Want a completely new product/application? Want to make your idea a reality? Custom/contract programming, by TJS LAB, and our associates is available. Standard rate is $35.00 per hour (our sites). Guaranteed quality and timely work is our number one policy. We make program enhancements/changes/fixes at our location(s), but can/do make 'house calls' via special software and a modem. Write us at: TJS LAB PO Box 585366 Orlando, Florida 32858-5366 Or call us (8:00 am - 11:00 pm): (407) 291-3960 * Note that TJS LAB, nor any of the associates accept/take any support calls for unregistered Shareware products. TJS LAB, Computer Division In an effort to provide the 'total solution', TJS LAB now offers personal computer systems, printers, software and accessories at a much discounted price. All equipment is warranted by the manufacturer for at least one year. Call or write us for more information...